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Executive Assistant

2 months ago

Hillsboro, Oregon, United States LHH Recruitment Solutions Full time
Job Summary

LHH Recruitment Solutions is seeking a highly skilled and experienced Executive Assistant to support the President/CEO, Vice President, and Executive Team members of a Healthcare company. The ideal candidate will possess exceptional administrative skills, a talent for managing sensitive and confidential matters, and a strong ability to build relationships with internal and external stakeholders.

Key Responsibilities
  • Provide high-level administrative support to executive team members, including calendar management, correspondence, and documentation.
  • Manage office operations, including screening visitors, telephone calls, and correspondence.
  • Prepare presentations, agendas, meeting minutes, and other documentation for executive meetings.
  • Establish and maintain confidential files and records, including corporate documents, financial records, and meeting minutes.
  • Work independently or with a team on special projects, manage project files, and prepare summary reports on project status.
  • Monitor and report on budgets, process vendor invoices, and ensure accurate coding.
  • Organize and facilitate executive meetings, both on-site and off-site, and travel as needed to support off-site business events.
Requirements
  1. High school diploma required; minimum of 4-6 years of experience in administrative support for executive management.
  2. Exemplary interpersonal, written, and verbal communication skills, with a demonstrated ability to handle confidential situations with tact and diplomacy.
  3. Outstanding organizational, prioritization, and problem-solving skills.
  4. Strong attention to detail and proven ability to multitask effectively.
  5. Proficiency in MS Office applications, including Word, Excel, PowerPoint, Publisher, and Outlook.
  6. Ability to work towards deadlines under pressure and adapt to shifting priorities.
  7. Excellent public relations skills with internal and external customers.
Working Conditions

This position is primarily office-based in Hillsboro, OR, and requires maintaining high levels of confidentiality and discretion.

Benefits

LHH Recruitment Solutions offers a comprehensive benefits package, including medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and a 401K plan.

Our associates may be eligible for paid leave, including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

We are an Equal Opportunity Employer/Veterans/Disabled.