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Accounts Management Coordinator

2 months ago

Portland, Oregon, United States Commonwealth Full time

Commonwealth is a reputable organization specializing in Real Estate Management, overseeing a diverse portfolio of investment properties. Our team thrives on principles such as integrity, leadership, and commitment to excellence. We are currently seeking a dedicated Accounting Specialist.

Position Overview: This role involves planning and directing accounting functions within the organization, ensuring accurate financial management through various tasks, either independently or by guiding subordinate staff.

Benefits Include:

  • Competitive salary based on experience
  • Comprehensive Medical, Dental, and Life Insurance
  • Flexible Spending Accounts – Cafeteria 125 Plan
  • 401K Plan with company matching up to 5%
  • 20 accrued personal days annually

Qualifications:

  • Proficient in computer applications (Microsoft Word, Excel, email, Adobe, and internet navigation).
  • Typing skills and proficiency in ten-key data entry.
  • Strong financial and mathematical skills.
  • Detail-oriented with a focus on accuracy.
  • Excellent verbal and written communication abilities.
  • Self-motivated and capable of working both independently and collaboratively.

Key Responsibilities:

  • Assist in developing and implementing financial management goals, policies, and procedures.
  • Supervise and contribute to the preparation of financial statements and reports.
  • Reconcile income and collaborate with property managers to resolve discrepancies.
  • Manage property operations, including posting deposits.
  • Prepare and process bills for payment, ensuring necessary approvals are obtained.
  • Handle periodic debt service payments, including owner draws and loan payments.
  • Maintain daily cash management for all accounts within your portfolio.
  • Work with property managers to create annual financial budgets.
  • Conduct internal audits to review accounting and administrative controls.
  • Establish system controls for new financial systems and enhance existing procedures.
  • Maintain general and subsidiary ledgers, accounts receivable, and various financial records.
  • Direct and engage in cost analyses and rate studies.
  • Communicate with clients regarding their financial reports.
  • Collaborate with community owners and CPAs on year-end tax returns.
  • Approve ACH and wire transactions.
  • Post rent payments received at the corporate office.
  • Input ACH bank information into the system.
  • Assist in generating management fee invoices, ensuring all are billed and collected monthly.
  • Reconcile credit card statements for all cardholders, ensuring accurate transaction recording.
  • Support rent concession matching between payroll and financial management systems.
  • Perform bank statement reconciliations for trust accounts.
  • Participate in training sessions and quarterly meetings.
  • Additional duties may be assigned as necessary.

Supervisory Role:

This position does not have direct supervisory responsibilities.