Accounting Operations Coordinator

3 weeks ago

Evanston, Illinois, United States Northwestern University Full time
Job Summary:

The Accounting Operations Coordinator plays a vital role in supporting the department's mission and values by exhibiting inclusiveness, respect, initiative, collaboration, innovation, and accountability. This position is responsible for providing exceptional service while performing job responsibilities and adhering to safe work procedures and safety rules at all times.

This role focuses on the transactional execution of requisitions related to services and maintenance material, vendor inquiries, inventory transactions, in compliance with department and university guidelines. The incumbent applies industry and professional standards, university policy and procedure, federal and state laws, and other regulations to ensure accurate and timely processing.

The Accounting Operations Coordinator provides administrative and clerical support for the finance and administration group, specifically surrounding procurement, billing, and warehouse activities. This includes accounts payable, analysis, audit, capital spending, chart and/or account coding, cost accounting, creating new accounts, expense reimbursement, inventory, procurement card program, purchase orders, reconciliation, reporting, and wire transfers.

Key Responsibilities:
  • Performs data entry in spreadsheets and/or databases, ensuring accurate and timely completion of tasks.
  • Runs inventory reports in an inventory system, conducts pricing comparisons, and reviews open purchase orders to ensure compliance and accuracy.
  • Assists with special projects, including compiling and analyzing portions of reports per prescribed direction.
  • Completes and maintains transactions in enterprise systems, including ordering stock and direct parts for the warehouse and shops.
  • Reconciles transactions, verifies rates and amounts, and ensures appropriate approval, forms, and justifications are obtained.
  • Confirms physical inventory for quality control and partners with warehouse staff to resolve discrepancies.
  • Troubleshoots problems and corrects or escalates issues as needed.
  • Enters information into database systems, ensuring accurate and up-to-date records.
  • Provides administrative and clerical support, including preparing and sending standard correspondence, distributing and filing paperwork, and completing other administrative tasks.
  • Assists with training of new staff members and supervises or leads temporary, part-time, or work-study students.
Requirements:
  • High school diploma or equivalent required; 1 year of accounting and/or bookkeeping experience preferred.
  • Excellent computer skills, including proficiency in spreadsheet, database, and word processing software.
  • Working familiarity with Oracle-based enterprise software (PeopleSoft) or other financial systems preferred.
  • Experience in procurement, pricing, inventory, or accounting (hands-on or education) preferred.
  • Strong organizational skills and attention to detail, ability to multi-task, and excellent written and verbal communication skills required.
Salary:

The estimated salary for this position is $45,000 - $55,000 per year, depending on location and experience.

Benefits:

Northwestern University offers a comprehensive benefits package, including health insurance, retirement benefits, tuition discounts, and more. Visit https://www.northwestern.edu/hr/benefits/ to learn more.

Work-Life and Wellness:

Northwestern University offers comprehensive programs and services to support work-life balance, including flexible work arrangements, childcare and senior care resources, and more. Visit https://www.northwestern.edu/hr/benefits/work-life-wellness/ to learn more.

Professional Growth and Development:

Northwestern University supports employee career development and offers a variety of tools and resources to help employees grow professionally. Visit https://www.northwestern.edu/hr/development/ to learn more.

Northwestern University is an Equal Opportunity, Affirmative Action Employer:

We are committed to diversity and inclusion and welcome applications from qualified candidates of all backgrounds.

  • Accounting Coordinator

    1 month ago

    Evanston, Illinois, United States Northwestern University Full time

    Job SummaryThe Office of Accounting Services for Research and Sponsored Programs (ASRSP) at Northwestern University is seeking a highly skilled Accounting Coordinator to support the financial management of sponsored projects. The successful candidate will work closely with the Assistant Director of Cash to ensure accurate and timely financial reporting,...

  • Financial Operations Coordinator

    4 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Job Summary:The Financial Coordinator supports Alumni Relations and Development's financial operations, ensuring compliance, troubleshooting logistical issues, monitoring budget activity, and managing various projects and initiatives for ARD's Finance and Administration team.Key Responsibilities:Financial Transaction Review: Provide review and oversight of...

  • Office Coordinator

    1 month ago

    Evanston, Illinois, United States Illinois Employer Full time

    Job SummaryThis role involves coordinating activities at a gas station and convenience store. Key responsibilities include resolving customer complaints, performing administrative tasks, and maintaining records. The ideal candidate will have 2 years of business administration experience and a high school diploma.Key Responsibilities• Coordinate activities...

  • Financial Coordinator

    4 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Job SummaryThe Financial Coordinator plays a crucial role in supporting the financial operations of Alumni Relations and Development at Northwestern University. This position is responsible for ensuring compliance, troubleshooting logistical issues, monitoring budget activity, and managing various projects and initiatives for the Finance and Administration...

  • Financial Coordinator

    4 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Job Summary:The Financial Coordinator plays a critical role in supporting Alumni Relations and Development's financial operations. This position is responsible for ensuring compliance, troubleshooting logistical issues, monitoring budget activity, and managing various projects and initiatives for the Finance and Administration team.Key...

  • Director of Operations

    4 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Job SummaryThe Director of Operations and Outreach leads the strategic business management and tactical operation of the Northwestern National Laboratories Institute for Science and Engineering (NNaISE). This role innovates, implements, and continually enhances NNaISE's programs and plans to ensure excellence at all levels.Key ResponsibilitiesDevelops the...

  • Project Coordinator

    4 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Project Coordinator to join our team at Northwestern University. The successful candidate will play a critical role in executing the administrative support functions of our lab, ensuring that day-to-day operations are efficiently managed and effective.Key ResponsibilitiesOversee the day-to-day...

  • Director of Operations

    4 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Job Summary:The Director of Operations and Outreach (DOO) leads the strategic business management and tactical operation of the Northwestern National Laboratories Institute for Science and Engineering (NNaISE).The DOO innovates, implements and continually enhances NNaISE's programs and plans to ensure excellence at all levels. In addition to proactively...

  • Business Operations Coordinator

    4 weeks ago

    Evanston, Illinois, United States Beacon Hill Full time

    Key Responsibilities:As an Administrative Assistant at Beacon Hill, you will play a vital role in the company's success by working directly with the c-level executive staff. Your duties will include maintaining awareness of current team dynamics and sentiments, anticipating potential challenges, and providing proactive solutions. You will oversee and monitor...

  • Senior Strategic Accounts Manager for Large-Scale Industrial Clients

    3 weeks ago

    Evanston, Illinois, United States Sensus Full time

    Xylem is a leading global water technology company dedicated to developing innovative solutions to address the world's water challenges.The company's products and services move, treat, analyze, monitor, and return water to the environment in various settings, including public utility, industrial, residential, and commercial buildings.Xylem also provides a...

  • Medical Office Coordinator

    1 month ago

    Evanston, Illinois, United States LifeStance Health Full time

    Job Summary:The Practice Coordinator is responsible for managing the front office daily activities for their practice location, ensuring quality customer service to in-person and remote patients and clinicians.Key Responsibilities:Manage front desk responsibilities, including greeting and checking patients in/out in a courteous manner.Provide exceptional...

  • Financial Coordinator

    4 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Job SummaryThe Financial Coordinator provides oversight of transactional and financial operations, accounting, analytical and administrative support in the Bienen School of Music Office of the Associate Dean for Administration, Finance and Planning.Key responsibilities include preparing and monitoring school, department and program budgets, budget review and...

  • Office Coordinator

    4 weeks ago

    Evanston, Illinois, United States Illinois Employer Full time

    Job Summary:As an Office Coordinator at Illinois Employer, you will be responsible for coordinating the activities of our gas station and convenience store. This includes managing administrative functions, resolving customer complaints, and maintaining accurate records.Key Responsibilities: Coordinate daily operations of the gas station and convenience store...

  • Financial Coordinator

    4 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Job SummaryNorthwestern University seeks a highly skilled Financial Coordinator to provide oversight of transactional and financial operations, accounting, analytical and administrative support in the Bienen School of Music Office of the Associate Dean for Administration, Finance and Planning.The successful candidate will be responsible for preparing and...

  • Senior Accounting Professional

    4 weeks ago

    Evanston, Illinois, United States Magnetar Full time

    About MagnetarMagnetar is a leading global alternative asset manager with a strong presence in the market. Our team focuses on delivering exceptional results for our investors by leveraging our expertise in Alternative Credit and Fixed Income, Healthcare, and Systematic Investing. We foster a collaborative environment where employees can thrive and...

  • Financial Coordinator

    4 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Job Summary:The Financial Coordinator supports Alumni Relations and Development's financial operations, ensuring compliance, troubleshooting logistical issues, monitoring budget activity, and managing various projects and initiatives for ARD's Finance and Administration team.Regular responsibilities include financial transaction review, training and customer...

  • Multi-Unit Operations Manager

    4 weeks ago

    Evanston, Illinois, United States Papa KC Full time

    Job SummaryThe Multi-Unit Manager is a key leadership role responsible for overseeing the operations of multiple Papa Murphy's stores. This individual will be responsible for ensuring the efficient and cost-effective operation of assigned stores, including profitability, employee relations, marketing, and minimizing waste.Key ResponsibilitiesOversight of...

  • Director of Operations and Strategic Planning

    1 month ago

    Evanston, Illinois, United States Northwestern University Full time

    Job SummaryThe Director of Operations and Outreach (DOO) leads the strategic business management and tactical operation of the Northwestern National Laboratories Institute for Science and Engineering (NNaISE).The DOO innovates, implements and continually enhances NNaISE's programs and plans to ensure excellence at all levels.Key ResponsibilitiesProactively...

  • Program Coordinator, Strategic Initiatives and Undergraduate Programs

    4 weeks ago

    Evanston, Illinois, United States Northwestern University Full time

    Job SummaryThe Program Coordinator will administer undergraduate programs at the Buffett Institute, including fellowships, grants, and the scholars program. Additionally, the Program Coordinator will support various Buffett Institute activities, such as assisting with major events, advising individual students and student groups, and contributing to the...

  • School Lunch Coordinator

    4 weeks ago

    Evanston, Illinois, United States The Yay Company Full time

    We're seeking a highly motivated and organized individual to join our team as a School Lunch Coordinator. As a key member of our operations team, you will play a crucial role in delivering lunches to schools across the Chicago area.As a School Lunch Coordinator, you will be responsible for representing the Yay brand and creating a positive experience for the...