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Financial Administrator

2 months ago

Monterey, California, United States Talantage Full time
Job Title: Financial Administrator Analyst

Job Summary:

Fulfill the function of data entry, tracking, and reporting for financial tracking. The contractor shall not make any budgeting and/or financial determinations.

  • Compile, maintain, and track fiscal information of EAG from ERP and DTS and internal tracing of procurements, prepare financial reports in Excel format, and provide weekly financial reports (template to be provided) to the Chair and Associate Chair on the status of the EAG's financials. There are 15-20 accounts that require tracking at any given time.
  • Create Excel spreadsheets and graphs (template to be provided) that track and illustrate budget summaries, Network Activities (NWAs), expenditures, obligations, commitments, and balance data from ERP. There are I 5-20 accounts that require tracking at any given time. These accounts usually change each fiscal year.
  • Coordinate with internal stakeholders involved in the financial processes of the EAG, in order to meet the group's mission.
  • Track EAG research proposals internal to NPS by generating the Research and Sponsored Programs Office (RSPO) required paperwork, routing inside NPS for signature, and tracking with the RSPO to ensure a NWA is set up and ready for usage.
  • Track and research and non-procurement SOWs, budgets, and all subsequent routing of related documentation. There are approximately 20 research proposals each year.
  • Support the group in preparing and planning EAG workshop approval packages.
  • Coordinate approved workshops in accordance with the proposed plan.
  • Respond to requests for information from participants and draft a report of workshop minutes, including after-action items for execution by Government and/or Stakeholders for each action item.
  • Execute approximately 10-15 workshops and short courses, which require this support.
Minimum Technical Requirements:
  • Minimum of three years' experience in an administrative support role in a government, military, or academic setting
  • Minimum three years' experience in the use of Microsoft Office Suite software and the Mac Operating System (OS)
  • Minimum of three years working with Microsoft Excel to compile financial data and prepare spreadsheet report
  • Minimum of three years' experience working with government travel and financial regulations and policies, specifically DTS, and at least one year working with ERP

Talantage, LLC is committed to presenting candidates that contribute to an organization's culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our recruitment practices. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, citizenship status, disability, age, or veteran status. Our equal opportunity employment efforts comply with all applicable U.S. state and federal laws governing non-discrimination in employment.