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Executive Director

2 months ago

GondrecourtleChâteau, Grand Est, United States University of Minnesota Full time
About the Job

The Department of Industrial and Systems Engineering at the University of Minnesota is seeking an experienced and skilled professional to fill the position of Chief of Staff. This is an exciting opportunity to lead the department's operations, finances, human resources, and facilities, working closely with department leadership to drive strategic growth.

Key Responsibilities
  • Operations and Finance (60%)
    • Oversee the departmental budget in collaboration with the department head and accountant.
    • Approve departmental spending across various accounts to ensure compliance with relevant policies.
    • Serve as the primary financial contact from the department for the College.
    • Implement controls and procedures to ensure efficient and responsible use of resources.
    • Analyze financial data and generate reports to identify trends and forecast future needs.
    • Manage or oversee the external grants pre-award and post-award processes to ensure faculty and researchers are best supported.
    • Ensure that departmental records and data are stored, maintained, and protected appropriately.
    • Assist the department head in long-range planning and strategic resource allocation.
    • Manage regular staff meetings.
    • Ensure efficient day-to-day departmental operations by coordinating workflows among the staff.
    • Identify and implement improvements in customer service and organizational efficiency.
    • Lead or participate in special projects.
    • Help with preparing memoranda of understanding or other agreements with external constituents.
    • Help/oversee departmental staff to maintain websites, and manage marketing, outgoing communications, and departmental social media accounts.
  • Human Resources (30%)
    • Serve as the primary department resource for University, Collegiate, and departmental human resource policies, procedures, and practices.
    • Coordinate or oversee searches and the onboarding/transition/visa processes for faculty, visiting scholars, and staff.
    • Supervise administrative staff, including recruiting, interviewing, hiring, onboarding, training, performance evaluations, disciplining, and promoting professional development.
    • Facilitate the hiring process for all personnel within the department by utilizing the University's recruiting system and providing appointment letters per University and College guidelines.
    • Ensure that all appointments are entered in the payroll system to avoid delayed pay or incorrect payments.
  • Facilities (5%)
    • Serve as the primary building space representative.
    • Help the department head in allocating departmental space.
    • Ensure a safe environment for students, staff, and faculty, and to implement a building emergency plan.
    • Oversee remodeling projects.
    • Oversee the acquisition and allocation of capital equipment.
    • Oversee door access and key control for departmental spaces.
    • Investigate complaints related to facility management issues and oversee their resolution.
  • Miscellaneous (5%)
    • Attend regular Collegiate administrator meetings.
    • Serve on Collegiate and University committees as needed.
    • Oversee the coordination of, and attend, departmental events such as graduation receptions, orientations, alumni receptions, staff events, etc.