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Administrative Support Specialist

2 months ago

Sioux Falls, South Dakota, United States Correctional Medical Management - Minnehaha County Jail Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Correctional Medical Management - Minnehaha County Jail. The successful candidate will provide essential clerical and administrative support to ensure the smooth operation of our healthcare services.

Key Responsibilities
  • Provide administrative support to medical and mental health staff, including photocopying, faxing, mail distribution, and filing.
  • Coordinate office and medical equipment maintenance and service requests.
  • Order, receive, track, and restock office and medical supplies.
  • Reconcile invoices to orders and services rendered, then submit to administration for payment.
  • Re-price claims received, maintain accurate payment records, and communicate with outside facilities regarding financial responsibilities and payments.
  • Compile and prepare statistical reports.
  • Scan, maintain, and update various administrative files and records.
  • Process release of medical records requests.
  • Schedule services, meetings, and interviews, and prepare needed materials.
  • Record meeting minutes.
  • Provide quality customer service for the department both internally and externally through various forms of communication.
  • Respond to inquiries regarding departmental functions, services, policies, and procedures.
  • Schedule and coordinate all aspects of outside patient care referrals.
  • Assist in account setup and completion of paperwork for new hires.
  • Organize projects and assist with composing/compiling data and reports for meetings, accreditation efforts, and quality improvement projects.
  • Update and manage calendars.
  • Maintain contacts lists.
  • Compile information and update various department policy manuals.
Requirements
  • High School diploma or equivalent.
  • Associates or Bachelor's Degree preferred.
Preferred Skills
  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills.
  • Strong analytical and problem-solving skills.
  • Ability to prioritize tasks.
Physical Requirements
  • Prolonged periods of sitting at a desk and working on a computer.
  • Prolonged periods of standing, bending, and reaching.
  • Must be able to lift up to 50 pounds at times.
Benefits
  • Health, Dental, and Vision Insurance.
  • Disability Insurance.
  • Life Insurance.
  • Company matched 401K Retirement Plan.
  • Flex Spending Accounts.
  • Paid Time Off.