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Office Support Specialist

2 months ago

Charlottesville, Virginia, United States Commonwealth of Virginia Full time
Position Overview
The Commonwealth of Virginia is seeking an Administrative Assistant to provide essential clerical and administrative support for the Biorepository and Tissue Research Facility (BTRF). This role operates under the general supervision of a manager and requires the ability to work autonomously while making informed decisions in accordance with established procedures and policies.

Key Responsibilities:
Deliver comprehensive clerical assistance to facilitate smooth office operations. Perform data entry and manage service charges within the iLab solution system. Oversee vendor procurement and order necessary reagents, supplies, and services. Collaborate with team members to organize sample storage and distribution. Handle incoming communications, including calls and mail, addressing routine inquiries and directing calls appropriately. Draft and type various documents, including memos, correspondence, forms, and confidential reports. Manage calendars, scheduling and confirming appointments, meetings, and travel arrangements. Assist in coordinating business travel, meeting schedules, and agenda management. Welcome visitors and provide customer service as required. Support administrative tasks for special projects as needed. Additional duties may be assigned as necessary.
Minimum Qualifications:
Education: High School Diploma

Physical Requirements:
This position primarily involves sedentary work with extensive use of desktop computers. Occasional travel may be required to attend meetings and programs.

This position is contingent upon project needs, funding availability, and performance. Background checks will be conducted on all new hires prior to employment. A pre-employment health screening is mandatory for this role.

Application Process:
Interested candidates should apply through the designated careers portal, ensuring all required documents are submitted, including a CV or resume and a cover letter. Incomplete applications will not be fully considered.

References will be obtained through a standardized process during the final interview phase. For inquiries regarding the application process, please refer to the appropriate contact channels.

The Commonwealth of Virginia is committed to fostering a diverse workforce. We believe that diversity enhances excellence through the unique perspectives and experiences of each individual. We are equal opportunity employers, and all qualified applicants will be considered for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.