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Corporate Office Coordinator

1 month ago

Chicago, Illinois, United States The Larko Group Full time
Corporate Receptionist

A leading financial services firm is seeking a highly skilled and organized professional to serve as the welcoming presence of the office, delivering exceptional service to all visitors. The ideal candidate is friendly, dependable, and dedicated to providing outstanding hospitality.

This position offers the opportunity to thrive in an entrepreneurial environment. The successful candidate will be responsible for greeting guests, coordinating seamless in-person meetings, and maintaining the highest level of professionalism.

Key Responsibilities:

  • Greet guests with a white glove level of service and provide exceptional support to all visitors.
  • Work closely with the team to maintain the highest tier of polish and professionalism.
  • Ensure the lobby, kitchens, and conference rooms are kept clean, organized, and inviting.
  • Restock the office, conference center, and kitchens with supplies and notify the team when inventory is needed.
  • Unpack all deliveries and boxes and put away items accordingly.
  • Distribute inbound mail and prep outgoing mail and packages, including FedEx.
  • Be responsible for weekly lunch orders for the team every Tuesday and Wednesday.
  • Ability to troubleshoot conference room technology required for meetings and involve Operations/IT to remedy issues.
  • Maintain office security procedures by registering all guests and monitoring visitors entering and exiting the office.
  • Perform miscellaneous errands, including post office, food pick-ups, etc.
  • Provide ad hoc support (administrative in nature) to the rest of the firm, including the investment, operations, and business development teams.

Ideal Experience:

  • Bachelor's degree required.
  • Minimum 2+ years' experience preferably in hospitality or a similar industry.
  • Excellent written and verbal communication skills for both internal and external needs.
  • Demonstrated track record of interacting with senior-level people and outside constituents.
  • Ability to hold sensitive information in confidence.
  • Solid organizational skills - able to handle multiple tasks in a fast-paced environment.
  • Skilled in Microsoft Word, PowerPoint, Excel, Outlook, Teams, and Zoom software.