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Personnel Administration Coordinator

2 months ago

Middleton, Massachusetts, United States Middleton Family Medicine Urgent Care LLC Full time
Job Overview

Position: Human Resources Assistant (Full-time)

Middleton Family Medicine is on the lookout for a committed and meticulous Human Resources Assistant to enhance our HR team. This role is pivotal in aiding the HR department with various functions, including talent acquisition, payroll management, onboarding processes, and employee benefits administration. The ideal candidate will possess exceptional organizational abilities, a solid grasp of HR methodologies, and the capacity to manage confidential information with the utmost discretion.

Key ResponsibilitiesTalent Acquisition:
  • Support the recruitment efforts by advertising job vacancies across multiple platforms, assessing resumes, and conducting preliminary interviews.
  • Coordinate interview schedules between candidates and hiring supervisors.
  • Maintain and update the applicant tracking system (ATS) to ensure efficient recruitment processes.
Payroll Management:
  • Assist in the preparation and execution of payroll.
  • Ensure the accurate and timely entry of payroll information.
  • Address payroll-related questions from staff.
  • Maintain payroll documentation and ensure adherence to company policies and legal standards.
Onboarding:
  • Facilitate the onboarding experience for new employees, including the preparation of necessary documentation and orientation materials.
  • Ensure new hires complete all mandatory training and paperwork.
Benefits Management:
  • Assist in managing employee benefits programs, including health insurance, retirement plans, and other company-sponsored offerings.
  • Respond to employee inquiries regarding benefits and assist with enrollment and modifications.
  • Keep accurate records of employee benefits and ensure compliance with relevant regulations.
General HR Assistance:
  • Maintain and update employee records in the HRIS and other relevant systems.
  • Assist in organizing employee training and development initiatives.
  • Provide administrative support to the HR department.
  • Help coordinate company events and activities aimed at employee engagement.
  • Ensure compliance with all applicable employment laws and regulations.
  • Perform other duties as assigned.
Qualifications
  • A Bachelor's degree in Human Resources, Business Administration, or a related field is preferred but not mandatory.
  • 1-2 years of experience in an HR support capacity is required.
  • Strong knowledge of HR principles and practices.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Experience with Payroll, HRIS, and ATS systems is preferred.
  • Excellent organizational and time management capabilities.
  • Strong attention to detail and accuracy.
  • Outstanding communication and interpersonal skills.
  • Ability to manage sensitive and confidential information with care.

Compensation: $20 - $25 per hour

Working Conditions
  • This is a full-time position, requiring 40 hours per week.
  • The role is based in an office environment with standard business hours.
Why Join Middleton Family Medicine?

At Middleton Family Medicine, our mission is to enhance lives meaningfully. We are dedicated to expanding our practice and its services to provide quality, comprehensive, and compassionate care to our patients. We seek individuals who are passionate and motivated to thrive in a collaborative, patient-focused culture. Join us as we continue to grow by investing in our people, programs, and technology to deliver exceptional service to our patients and to strengthen our reputation as a leading provider and employer.