Event Planning Specialist

2 days ago

Oshkosh, Wisconsin, United States Cooperative Educational Service Agency 6 Full time
Job Title: Event Planning Specialist

Job Summary:

The Event Planning Specialist will play a key role in leading and facilitating partnerships between Cooperative Educational Service Agency 6 and various schools and businesses. This position will be responsible for identifying, nurturing, and managing relationships that support our mission of bridging the gap between education and industry.

Key Responsibilities:

  • Identify Partnership Opportunities: Research and identify potential business partners and educational institutions that align with our mission and goals. Assess the compatibility of partnerships and their potential for mutual benefit.
  • Relationship Management: Build and maintain strong relationships with companies, schools, and career mentors to foster collaboration and engagement.
  • Company Registrations: Monitor and process new company registrations and career mentor registrations ensuring that all necessary documentation and information is accurately recorded and promoted.
  • Education Requests: Monitor and support career-based learning experience requests from students and educators.
  • Documentation and Reporting: Maintain detailed records of all registrations and interactions, keeping track of relevant information for future data reporting and value proposition to clients.
  • Collaborative Initiatives: Work collaboratively with internal teams and external partners to develop, propose, and implement collaborative initiatives and events that benefit both businesses and schools within the Inspire WI Network.
  • Project Management: Plan, execute, and oversee collaboration projects from inception to completion. Ensure that projects align with the objectives of both parties and are delivered on time and within budget.
  • Financial Management: Generate and prepare accurate and comprehensive invoices for clients based on contracts and service agreements.
  • Communication: Create and promote event opportunities through the Inspire WI website and newsletter communication.
  • Client Experience: Ensure a seamless experience by overseeing event execution including pre and post-phases.
  • Monitoring and Evaluation: Establish key performance indicators (KPIs) to measure the success and impact of collaboration initiatives. Regularly evaluate and report on the progress of projects to internal and external stakeholders.
  • Networking: Attend relevant industry events, conferences, and networking opportunities to stay updated on trends and best practices in business and education collaborations.

Requirements:

Position Qualifications:

  • Model the core values of the agency
  • Ability to work independently as well as to lead and collaborate with diverse work teams
  • Process-oriented
  • Exercise independent judgment and initiative
  • Comfortable networking and making connections to benefit clients
  • Communicate effectively and timely, verbally and in writing, to a diverse audience
  • Plan, organize and prioritize work
  • Financial savvy, with the ability to adhere to plan budgets and process invoices
  • Creative, out-of-the-box thinking
  • Excellent time management with ability to manage schedules and meet deadlines
  • Strong organizational skills and detail-oriented, possessing a high degree of accuracy and adaptability
  • Problem-prevention, conflict resolution, and problem-solving skills
  • Exhibit a high degree of confidentiality of sensitive information
  • Ability to set and meet high standards of customer service (internal and external)
  • Exhibit a professional, businesslike appearance and demeanor
  • Advanced computer skills, including email, word processing and virtual meeting facilitation; a working knowledge of Microsoft Office programs and Google platform applications
  • Professionally represent the agency and public, private, and parochial school districts in interactions with staff, customers, and community
  • Facilitate an overall work environment of mutual respect and collaboration
  • Ability to interpret data
  • Ability to establish and maintain effective relationships with individuals from diverse backgrounds

Work Environment:

Ability to work in a professional and flexible office environment, with or without visual and audible distractions

Ability to work in multiple settings, including varied agency, school or work-related sites or a home office environment

Ability to work in a fast-paced environment

The position may require extended hours including occasional early morning or evenings based on planned events and location

The position may require travel to multiple work sites

Physical Demands:

While performing the duties of this position, the employee is occasionally required to stand, walk, sit, use hands to finger, handle or feel, and reach with hands and arms

The employee is regularly required to effectively communicate in person, via phone, and in writing

The employee is required to drive between locations (schools, businesses or office) to provide direct service as applicable to specific meetings and events

The employee may occasionally lift or move equipment, office products, and supplies, up to 20 pounds

Experience, Education, and Licensure:

Associate's degree in Event Management, Marketing, Hospitality, Public Relations, Management or a related field

Prior experience working in education, hospitality, marketing, and/or public relations

Experience in project management with a track record of successful events

CESA 6 offers great benefits for full time employees such as:

Health, Dental and Vision insurance

Wisconsin Retirement System (WRS)

Wellness Program

Accident/Critical Illness insurance

Pet insurance

paid vacation and holidays

View CESA 6 Values here

Contact:

Tania Kilpatrick

In compliance with the Americans with Disabilities Act, CESA 6 will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and current employees to discuss potential accommodations with the employer.

CESA 6 is an equal opportunity employer and is committed to providing a workplace free from discrimination and harassment. We expect every member of our team do their part to maintain an environment where everyone has the opportunity to feel included, feels respected and receives the dignity they deserve.

Decisions related to hiring, compensating, training, and evaluating performance are made fairly, and we provide equal employment opportunities to all qualified candidates and employees. We take responsibility for always striving to create an inclusive environment as a Gallup best places to work employer that makes every employee and candidate feel welcome.

Salary Description:

$50,000-$60,000

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