Current jobs related to Property Management Administrative Coordinator - Miami, Florida - Property Management Company

  • Property Manager

    4 weeks ago

    Miami, Florida, United States KW Property Management, LLC Full time

    Job SummaryWe are seeking a highly skilled Property Manager to join our team at KW Property Management, LLC. As a Property Manager, you will be responsible for overseeing the day-to-day operations of our residential communities, ensuring that our residents receive exceptional service and that our properties are well-maintained.Key ResponsibilitiesCommunity...

  • Assistant Property Manager

    4 weeks ago

    Miami, Florida, United States KW Property Management & Consulting Full time

    Job Title: Assistant Property ManagerWe are seeking a highly skilled and organized Assistant Property Manager to join our team at KW Property Management & Consulting. As a key member of our property management team, you will be responsible for providing exceptional customer service, managing daily operations, and ensuring the smooth running of our...

  • Property Administrator

    2 weeks ago

    Miami, Florida, United States Icon Management Group LLC Full time

    Job SummaryIcon Management Group LLC is seeking a highly skilled Property Administrator to oversee the management of commercial properties. The ideal candidate will have a strong background in property administration, excellent customer service skills, and the ability to work independently.Key ResponsibilitiesManage the maintenance of common areas, including...

  • Property Manager

    1 month ago

    Miami, Florida, United States KW Property Management & Consulting Full time

    Job SummaryWe are seeking a highly skilled Property Manager to join our team at KW Property Management & Consulting. As a Property Manager, you will be responsible for managing the day-to-day operations of our residential communities, ensuring that our residents receive exceptional service and that our properties are well-maintained.Key...

  • Property Administrator

    1 month ago

    Miami, Florida, United States Icon Management Group LLC Full time

    Job OpportunityIcon Management Group LLC is seeking a highly skilled Property Administrator to join their team. As a key member of the commercial property management office, this individual will be responsible for overseeing the maintenance of common areas, managing physical inventory, and performing real estate appraisals.Key Responsibilities:Ensure the...

  • Commercial Property Administrator

    4 days ago

    Miami, Florida, United States Icon Management Group LLC Full time

    Job DescriptionIcon Management Group LLC is seeking a skilled Property Administrator to oversee the maintenance of commercial properties. The ideal candidate will have experience in property administration, excellent customer service skills, and proficiency in MS Office and QuickBooks.Key Responsibilities:Manage the upkeep of common areas, including lobbies,...

  • Property Manager

    4 weeks ago

    Miami, Florida, United States KW Property Management, LLC Full time

    Job DescriptionKW Property Management, LLC is seeking a highly skilled and experienced Property Manager to join our team. As a Property Manager, you will be responsible for the day-to-day operations of our residential communities, ensuring that our residents receive exceptional service and that our properties are well-maintained.Key ResponsibilitiesManage...

  • Property Manager

    1 week ago

    Miami, Florida, United States KW Property Management, LLC Full time

    Job SummaryWe are seeking a highly skilled Property Manager to join our team at KW Property Management, LLC. The successful candidate will be responsible for managing the day-to-day operations of our properties, ensuring that our clients receive exceptional service and that our properties are maintained to the highest standards.Key ResponsibilitiesClient...

  • Property Manager Lead

    2 months ago

    Miami, Florida, United States KW Property Management, LLC Full time

    Job SummaryKW Property Management, LLC is seeking a highly skilled and experienced Property Manager Lead to join our team. As a key member of our management team, you will be responsible for overseeing the day-to-day operations of our properties, ensuring that our clients receive exceptional service and that our properties are well-maintained.Key...

  • Property Manager

    1 month ago

    Miami Beach, Florida, United States KW PROPERTY MANAGEMENT AND CONSULTING Full time

    Job Title: Property ManagerWe are seeking a highly skilled and experienced Property Manager to join our team at KW Property Management & Consulting. As a Property Manager, you will be responsible for the day-to-day operations of our properties, ensuring that they are maintained and operated in accordance with our company's objectives.Key...

  • Administrative Assistant Floater

    1 week ago

    Miami, Florida, United States KW Property Management, LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant Floater to join our team at KW Property Management & Consulting. The successful candidate will provide administrative support to our management office, ensuring the smooth operation of our daily activities.Key Responsibilities:Assist in the daily operation of the...

  • Administrative Assistant

    1 week ago

    Miami, Florida, United States KW Property Management, LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at KW Property Management, LLC. This part-time role will provide exceptional customer service to our residents and guests, while also handling administrative tasks with precision and efficiency.Key ResponsibilitiesProvide exceptional customer service to...

  • Property Manager

    2 weeks ago

    Miami, Florida, United States HTG Management LLC Full time

    Job SummaryWe are seeking a highly skilled Property Manager to oversee the day-to-day operations of our multifamily residential communities. The successful candidate will be responsible for managing property maintenance, construction, and renovation projects, as well as budget planning and expense control.Key Responsibilities:Perform regular property...

  • Resident Services Coordinator

    7 days ago

    Miami, Florida, United States KW Property Management, LLC Full time

    Job SummaryWe are seeking a highly skilled and experienced Resident Services Coordinator to join our team at KW Property Management, LLC. The successful candidate will be responsible for providing exceptional customer service to residents and guests, ensuring a seamless and enjoyable experience in our community.Key ResponsibilitiesProvide exceptional...

  • Administrative Coordinator

    4 weeks ago

    Miami, Florida, United States A1 Property Damage Claims Agency In Full time

    Job SummaryAt A1 Property Damage Claims Agency In, we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for providing exceptional customer service, managing administrative tasks, and supporting our team members in their daily activities.Key ResponsibilitiesProvide...

  • Property Manager

    1 month ago

    Miami, Florida, United States Akam Full time

    About the JobWe are seeking a highly skilled and experienced Property Manager to join our team at AKAM. As a Property Manager, you will be responsible for the day-to-day operations and management of a condominium hi-rise property.Key ResponsibilitiesFoster positive relationships with residents, addressing their concerns and inquiries professionally and...

  • Project Manager

    4 weeks ago

    Miami, Florida, United States KW Property Management, LLC Full time

    Job Description KW Property Management, LLC is seeking a highly skilled and experienced Project Manager to oversee the successful execution of construction projects. The ideal candidate will possess a strong background in project management, excellent communication skills, and the ability to work collaboratively with various stakeholders.Key...

  • Community Operations Coordinator

    14 hours ago

    Miami, Florida, United States KW Property Management & Consulting Full time

    Job SummaryWe are seeking an exceptional Community Operations Coordinator to join our team at KW Property Management & Consulting. This role is responsible for overseeing the day-to-day operations of our communities, ensuring seamless management, and providing exceptional customer service to our residents. As a key member of our team, you will play a vital...

  • Front Desk Coordinator

    2 days ago

    Miami, Florida, United States KW Property Management, LLC Full time

    Job DescriptionAs a Front Desk Coordinator at KW Property Management & Consulting, you will be responsible for providing exceptional customer service to residents and guests. Your primary duties will include answering phone calls, taking messages, and forwarding them to the appropriate person when necessary. You will also be responsible for providing callers...

  • Property Manager

    1 week ago

    Miami, Florida, United States TRG Management Company, LLP Full time

    Job OverviewTRG Management Company, LLP is seeking a highly skilled Property Manager to join our team. As a Property Manager, you will be responsible for overseeing the day-to-day operations of our properties, ensuring that they are well-maintained and that our residents are satisfied with their living experience.Key Responsibilities:Conduct market research...

Property Management Administrative Coordinator

2 months ago

Miami, Florida, United States Property Management Company Full time
Job Overview

Position Summary:

Under the guidance of the Community-Site Manager, the Administrative Coordinator plays a vital role in the effective management and operation of affordable housing properties. This position requires a thorough understanding of company policies and procedures, assisting the Community-Site Manager in their implementation across the property.

The Administrative Coordinator is tasked with accurately computing, classifying, and recording numerical data to maintain comprehensive financial records. Responsibilities include assisting with leasing processes, rent collection, property maintenance, and ensuring adherence to government regulations. This role also involves collaborating with residents and community organizations to provide essential services and support. A strong emphasis is placed on excellent attendance, communication skills, and the ability to foster lasting business relationships while demonstrating professionalism.

Key Responsibilities:

While the following duties outline the primary responsibilities of this position, it is important to note that additional tasks may be assigned as needed.

Financial Management:

  • Maintain precise resident records, updating daily all rent, deposit, and application fees received. Issue necessary notices, such as late payment reminders and eviction notices.
  • Assist in preparing the annual operating budget and collaborate with the Community-Site Manager to adhere to budgetary guidelines.
  • Stay informed about all procedures and requirements for accounts payable.

Marketing and Leasing:

  • Possess knowledge of all aspects of leasing and resident retention.
  • Manage lease renewals on a monthly basis.
  • Welcome prospective clients, conduct property tours, and perform leasing duties as required.
  • Handle incoming inquiries from potential and current residents, vendors, and suppliers.
  • Maintain awareness of local market conditions and trends, contributing ideas for property marketing and enhancing resident satisfaction.
  • Conduct outreach marketing weekly or as directed by the Community-Site Manager.

Administrative Duties:

  • Facilitate leasing of apartments and manage waiting lists.
  • Update required reports regarding move-out notices and daily activities, providing information to the Community-Site Manager.
  • Organize and file all relevant reports, leases, and documentation.
  • Process move-ins and move-outs efficiently.
  • Handle security deposit move-out reports as needed.
  • Coordinate maintenance requests from residents and oversee routine maintenance.
  • Schedule and conduct monthly and annual inspections.
  • Follow up with residents post-service completion.
  • Develop and implement policies and procedures.
  • Communicate effectively with residents, addressing their concerns.
  • Collaborate with community organizations to provide services and support.
  • Maintain a positive customer relations attitude.
  • Conduct property inspections, ensuring cleanliness and reporting service needs to maintenance staff.
  • Travel between property locations as required.

General Responsibilities:

  • Perform any additional duties assigned by the Community Manager or corporate office.

Knowledge, Skills, and Abilities:

  • Ability to execute all functions of a Leasing Consultant.
  • Willingness to work a flexible schedule, including evenings and weekends.
  • Ability to travel for property-related business.
  • Capable of working under multiple time constraints.
  • Proficient in computer usage.
  • Exceptional customer service skills.
  • Strong written and verbal communication skills.
  • Able to assume the role of Community-Site Manager when necessary.

Education and Experience:

  • High school diploma or equivalent.
  • Experience in affordable housing, tax credit, HUD, or rural development preferred.
  • Minimum of 3 years of experience in property management and affordable housing.
  • Strong organizational and time management skills.
  • Solid understanding of local laws and HUD regulations.
  • Proficient in budgeting.
  • Demonstrated ability to work independently and manage multiple tasks simultaneously.

Physical Requirements:

  • Ability to travel independently for property business; a valid driver's license is required.
  • Must be able to access all areas of the property, including multi-level structures.
  • Able to work at a computer for a minimum of 7 hours daily.
  • Effectively communicate with applicants, residents, vendors, and supervisors regarding daily operations.

Compensation and Benefits:

Competitive salary based on qualifications and experience, with benefits including health insurance, vision, dental, 401K, and paid time off (3 weeks + holidays). Opportunities for professional development and training are available, along with potential for growth and advancement within the company.

Bilingual proficiency in Spanish and English is required.