Assistant City Executive

2 weeks ago


Galena, Alaska, United States City of Galena Full time
Job Announcement

Position:
  • Assistant City Executive
Employment Type: Full-time

Reports To:
  • City Executive
Overview:

The City of Galena is seeking a dedicated individual for the full-time role of Assistant City Executive. This position is classified as executive level and is exempt from overtime regulations. The successful candidate will work closely with the City Executive to oversee the daily operations of the city and ensure compliance with established policies and regulations.

In this role, you will support the City Executive in managing the city's administrative functions, ensuring adherence to council directives, and maintaining compliance with relevant laws and standards. You will also assist in utility management and assume the responsibilities of the City Executive as needed.


Key Responsibilities:

  • Collaborate with the City Executive to provide administrative oversight of city operations, ensuring adherence to policies set forth by the City Council.
  • Ensure compliance with applicable laws, codes, regulations, and standards.
  • Manage the city's human resources functions, ensuring compliance with state and federal laws as well as local ordinances.
  • Assist in collective bargaining and the management of labor-related issues.
  • Participate in the development and execution of short- and long-term plans, programs, policies, and procedures; manage special projects and reports as assigned.
  • Conduct research, analysis, and prepare management studies, resolutions, ordinances, and other relevant documentation.
  • Foster productive working relationships with supervisors, colleagues, state and federal agencies, vendors, city employees, and residents.

Preferred Qualifications:

Knowledge:
Familiarity with the principles and practices of municipal government operations, including:

  • Organizational, administrative, and municipal finance principles.
  • Strategic planning practices; methods for analyzing, evaluating, and modifying administrative procedures.
  • Effective public relations principles and community engagement strategies.

Skills:

  • Provide effective leadership and coordinate activities within municipal departments.
  • Develop and manage goals, objectives, and procedures for assigned areas; prepare and oversee complex budgets.
  • Negotiate and manage contractual agreements.
  • Conduct research and perform complex analyses.
  • Prepare and present comprehensive reports; interpret laws and resolve conflicts constructively.
  • Proficient in financial management software.
  • Communicate effectively in both oral and written formats; establish and maintain collaborative working relationships.

Characteristics:

  • Highly motivated self-starter with a keen attention to detail and a strong understanding of municipal budgeting.
  • Friendly demeanor with colleagues and the public, capable of adhering to city ordinances and state statutes while working independently.
  • High integrity, strong work ethic, sound judgment, and effective problem-solving abilities.
  • Committed to achieving results within demanding timelines.
  • Strong analytical skills with the ability to synthesize complex information.

Application Process:

Interested candidates are encouraged to submit a City of Galena application along with a resume.

Job Type: Full-time

Compensation: $28.60 per hour

Expected Hours: 40 hours per week

Benefits:
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Work Schedule:
  • 8-hour shifts
  • Monday to Friday
  • Weekends as required

Experience:
  • Administrative: 4 years (Preferred)

Work Location:
In-person

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