Assistant City Executive

2 weeks ago


Galena, Alaska, United States City of Galena Full time
Job Announcement

Title:
  • Assistant City Executive
Job Class: Full-time

Reports to:
  • City Executive
General Overview:

The City of Galena is seeking a qualified candidate for the full-time position of Assistant City Executive. This role is classified as an executive level position, exempt from overtime, and will report directly to the City Executive.

The successful candidate will assist the City Executive in the administrative management of the city's daily functions and ensure compliance with council policies; oversee adherence to relevant laws, codes, regulations, and standards; provide comprehensive support to the City Executive and assist the utility manager, stepping in for the City Executive when necessary.


Key Responsibilities:

  • Support the City Executive in managing the daily operations of the City, ensuring that policies set by the City Council are effectively implemented and followed.
  • Guarantee that the organization complies with all applicable laws, codes, regulations, and standards.
  • Supervise and manage the City’s human resources functions, ensuring compliance with state and federal laws as well as local ordinances.
  • Participate in collective bargaining and handle day-to-day labor relations issues.
  • Engage in the development and execution of both short-term and long-term plans, programs, policies, and procedures; manage special projects and reports as assigned; create, implement, and assess programs/projects in line with City objectives.
  • Conduct research, analysis, and prepare management studies, resolutions, ordinances, and other pertinent information.
  • Foster and maintain productive working relationships with supervisors, colleagues, state and federal agencies, vendors, City employees, and residents.

Preferred Qualifications:

Knowledge of:
principles and practices relevant to municipal government operations, including:

  • Organizational, administrative, and municipal finance principles and practices.
  • Strategic planning methodologies; techniques for analyzing, evaluating, and refining administrative procedures.
  • Effective public relations principles and the ability to engage with community groups, agencies, and private sector businesses.

Ability to:

  • Provide strong leadership and coordinate activities across assigned municipal units;
  • Develop and implement goals, objectives, and procedures for designated areas; manage large and complex budgets;
  • Negotiate and manage contractual agreements;
  • Conduct thorough research and perform complex analyses;
  • Prepare and present comprehensive reports; interpret laws; manage conflicts constructively and develop effective resolutions;
  • Utilize QuickBooks effectively;
  • Communicate proficiently in both oral and written forms; establish and maintain cooperative working relationships.

Characteristics:

  • Highly motivated, self-directed, detail-oriented, with a strong understanding of municipal budgeting and the ability to set long-term goals and objectives.
  • Maintains a positive demeanor with colleagues and the public, adheres to city ordinances and state statutes, and is capable of working independently.
  • Demonstrates high integrity, a strong work ethic, sound judgment, and problem-solving capabilities.
  • Committed to achieving results within demanding timelines.
  • Possesses strong analytical skills; capable of synthesizing complex or varied information.

To Apply:

Interested candidates should submit a City of Galena application along with a resume.

Job Type: Full-time

Pay: $28.60 per hour

Expected hours: 40 per week

Benefits:
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Schedule:
  • 8-hour shifts
  • Monday to Friday
  • Weekends as needed

Experience:
  • Administrative: 4 years (Preferred)

Work Location:
In person

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