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Lead Administrative Coordinator, Orthopaedics

2 months ago

Boston, Massachusetts, United States Mass General Brigham Full time
Position Overview:

The Lead Administrative Coordinator plays a crucial role in providing comprehensive administrative support to the Division Chief and Administrator within the Orthopaedics department. This position demands exceptional organizational skills, the ability to manage multiple priorities, and a high level of discretion when handling sensitive information.

Work Schedule:

Hybrid model:
The selected candidate will initially work onsite for a probationary period before transitioning to a hybrid schedule, which includes 2-3 days in the office each week.

Benefits Offered:
  • Comprehensive medical, dental, and vision coverage
  • 403b retirement plan with matching contributions
  • Pension plan
  • Short-term and long-term disability insurance
  • 29 days of paid time off annually
  • Weekly payroll
  • Discounted public transportation pass
  • Education reimbursement opportunities

Daily Responsibilities:
  • Execute administrative tasks with minimal supervision, demonstrating a high level of proficiency.
  • Provide direct support to the Division Chief and Administrator, managing complex and varied projects.
  • Utilize problem-solving skills to determine the best course of action with limited guidance.
  • Lead and prioritize workflow, troubleshoot issues, assist in training and orientation, and offer backup support for supervisory roles.
  • Oversee project coordination, take initiative, and ensure follow-through on tasks using available resources.
  • Monitor expense budgets, perform basic bookkeeping, and generate financial reports.
  • Ensure compliance with HIPAA regulations regarding patient privacy and confidentiality.

Interpersonal Skills:
  • Possess a thorough understanding of operational standards and procedures.
  • Exhibit proficiency in communication skills, both verbal and written, while handling sensitive situations with professionalism.

Organizational Skills:
  • Demonstrate strong organizational and coordination abilities, effectively managing multiple tasks and adhering to established protocols.

Technical Skills:
  • Exhibit advanced computer skills and proficiency in relevant applications.
  • Ability to analyze situations and determine appropriate actions within established guidelines.
  • Possess a solid understanding of medical terminology and financial information.

Qualifications:
  • A high school diploma or GED is required; post-secondary education is preferred.
  • A minimum of three years of experience in a medical office or administrative support role is required.

Equal Employment Opportunity:
Mass General Brigham is committed to fostering a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, or any other status protected by law. We ensure reasonable accommodations for individuals with disabilities to participate in the application or interview process and to perform essential job functions.