Administrative Operations Manager
2 weeks ago
Position Summary:
- Oversee the daily operations of the reception and office environment. Collaborate closely with administrative staff, healthcare professionals, and clinical teams to guarantee exceptional service delivery to patients and visitors.
- Responsible for the accurate maintenance of program documentation, managing sensitive and confidential data, and ensuring that office and medical supplies are adequately stocked and monitored.
- The Office Manager will supervise reception and medical records personnel, ensuring effective front desk coverage and stepping in as necessary.
- Assist administrative leaders with various responsibilities and tasks. Additional duties may vary based on specific departmental needs.
Work Schedule:
- Onsite/Full-Time
Required Qualifications:
- Associate's degree or higher in a relevant field.
- A minimum of one year of supervisory experience in office management.
Key Responsibilities:
- Ensure the efficiency and cleanliness of the front desk area.
- Manage incoming and outgoing mail, databases, and receptionist staffing.
- Handle state records, keys, equipment logs, and petty cash management.
- Order and manage office supplies, process invoices, and support executive staff.
- Review financial accounts, maintain safety records, and handle IT requests.
- Update the front office manual, manage mailing supplies, and coordinate events.
- Organize catering for events, submit contractor timesheets, and document meeting minutes.
- Recruit, train, and oversee staff while performing additional tasks as required.
Licensure/Certification:
- Valid Driver's License
- Valid Auto Insurance
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