Administrative Support Specialist

4 weeks ago


Richmond, Virginia, United States Richmond Public Schools Full time
Job Summary:

The Office Associate III is a vital member of the Richmond Public Schools team, responsible for providing exceptional administrative support to ensure the efficient operation of the office or department. This role requires a high level of organizational skills, ability to multitask, and excellent communication skills to effectively interact with colleagues, students, and the public.

Key Responsibilities:

Plans, initiates, and completes office support activities to facilitate the smooth operation of the office or department.
Maintains logs on incoming correspondence and action documents, ensuring timely response or action.
Provides exemplary customer service to internal and external stakeholders, maintaining confidentiality and protecting operations.
Submits and maintains all leaves, payroll, and personnel records, clerical records, and reports.
Tabulates and prepares reports of financial data, making travel arrangements as needed.
Maintains office supplies, checking stock levels, anticipating needs, and expediting orders.
Keeps equipment operational by following manufacturer instructions and procedures.
Secures information by completing database backups and utilizing filing and retrieval systems.
Provides historical reference by utilizing filing and retrieval systems.
Establishes and maintains effective working relationships with personnel in other schools, offices, and governmental agencies.
Assumes responsibility for own professional growth and development by keeping current with literature and new research findings.

Requirements:

High school diploma or equivalent, plus one year of office associate experience.
Work experience in a school office or division central office is preferred.
Exceptional organizational skills, ability to multitask, and prioritize in a fast-paced environment.
Ability to effectively communicate with and work cooperatively and collaboratively with co-workers, school staff, students, and the general public.
General knowledge of business office procedures, practices, and equipment.
Ability to perform basic mathematical calculations, excellence in business English, grammar, spelling, and punctuation.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to establish and maintain effective working relationships with others.
Must be adaptable to changing priorities, able to work independently, and effectively complete multiple assignments simultaneously.
Excellent customer service and public relations skills required.
Ability to exercise tact, good judgment, and initiative.
Considerable skills in operating a computer, experience using Microsoft Office, Word, and Excel software applications required.

How to Apply:

All applicants (including RPS employees) must submit an online application. Please upload a current resume with your application. Three reference names and contact information will be required if you progress to the interview step of the selection process. Richmond Public Schools will conduct a background investigation, fingerprinting, and tuberculosis screening as a condition of employment. EOE.

  • Richmond, Virginia, United States EPIQ Systems Full time

    Job SummaryEPIQ Systems is seeking an Administrative Support Specialist to join our team. The successful candidate will provide administrative support to our clients, including mail, print, and receptionist services.Key ResponsibilitiesProvide mail services, including mail handling and distributionAssist with print services, including copying and...


  • Richmond, Virginia, United States Truck Enterprises, Inc. Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Truck Enterprises, Inc. in Richmond, Virginia.The ideal candidate will have excellent communication skills, a professional demeanor, and the ability to maintain confidentiality.Responsibilities will include:Providing administrative support to the...


  • Richmond, Virginia, United States Adecco Full time

    Adecco is seeking a highly skilled Administrative Support Specialist to join their team in Richmond, VA or Mclean, VA. As a key member of the team, you will provide administrative support to multiple executives, ensuring seamless day-to-day operations.Key Responsibilities:Manage complex calendars, prioritize tasks, and adjust schedules as needed.Coordinate...


  • Richmond, Virginia, United States Ali Medical Transport Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Ali Medical Transport. As a key member of our team, you will provide administrative support to our CEO, ensuring seamless day-to-day operations and contributing to the growth and success of our business.Key ResponsibilitiesManage and...


  • Richmond, Virginia, United States Cogent Infotech Corporation Full time

    Job SummaryAs an Administrative Support Specialist at Cogent, you will play a vital role in ensuring the smooth operation of our office. Your primary responsibilities will include scheduling appointments, managing travel schedules, and coordinating conference calls.Key Responsibilities:Provide exceptional administrative support to our team, including...


  • Richmond, Virginia, United States Marsh & McLennan Companies, Inc. Full time

    Senior Administrative Assistant OpportunityWe are seeking a highly skilled Senior Administrative Assistant to provide direct senior-level administrative and operational support to office leadership and other office colleagues at Marsh McLennan Agency (MMA).As a Senior Administrative Assistant, you will be responsible for preparing and editing correspondence,...


  • Richmond, Virginia, United States Marsh LLC Full time

    Career Opportunity: Senior Administrative Assistant About Us At Marsh McLennan Agency, we're a team of talented professionals dedicated to delivering purposeful work and meaningful impact. Our award-winning, inclusive culture is built on the hard work of extraordinary people like you. Job Summary We're seeking a highly skilled Senior Administrative...


  • Richmond, Virginia, United States Kentucky Personnel Cabinet Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Specialist Senior to join our team at the Kentucky Transportation Cabinet. As a key member of our Division of Driver Licensing, you will provide professional support to the division head, office, or unit in the development, implementation, and maintenance of various programs, projects,...


  • Richmond Heights, Virginia, United States Architectural Installation Services Inc Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to provide high-level administrative support for an Executive at Architectural Installation Services Inc.Key Responsibilities:Provide administrative support to the Executive, including handling correspondence, scheduling appointments, and preparing reports.Arrange conference calls and...


  • Richmond Heights, Virginia, United States Henrico County Virginia Full time

    Job Summary: We are seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team at Henrico County Virginia. The successful candidate will provide administrative support to our management team, ensuring the smooth operation of our programs and services.Key Responsibilities:Provide administrative support to the management...


  • Richmond, Virginia, United States Kenworth Sales Full time

    Bring your skills to a dynamic and growing organization! Kenworth Sales Co., a leading dealership group, is seeking a highly organized and detail-oriented Administrative Support Specialist to join their team in Richmond, Virginia.This is an excellent opportunity to work for a company that values its employees and offers a competitive compensation and...


  • Richmond, Virginia, United States University of Richmond Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to provide high-level administrative support to the University Facilities department. The successful candidate will be responsible for coordinating schedules, managing calendars, and providing exceptional customer service to our campus community.Key ResponsibilitiesManage complex calendars,...


  • Richmond, Virginia, United States Specialist Office Full time

    Job OverviewWe are seeking a skilled Licensed Practical Nurse LPN to join our Specialist Office team. As a key member of our healthcare team, you will provide high-quality patient care and support our physicians in delivering exceptional medical services.Key ResponsibilitiesSupport physicians with clinical and administrative tasksProvide physical care and...


  • Richmond, Virginia, United States Real Property Management Richmond Metro Full time

    Job OverviewThe Office Administrator plays a vital role in supporting business operations by providing administrative assistance and ensuring effective communication across the organization. This position is the face of Real Property Management Richmond Metro and interacts with every unit of the business.Key Responsibilities1. Providing administrative...


  • Richmond, Virginia, United States Capital One Full time

    Capital One Career OpportunityWe are seeking a highly skilled and experienced Administrative Support Assistant III to join our team at Capital One. This role will provide administrative support to 4 to 6 executives in a fast-paced tech-savvy environment.Key Responsibilities:Manage daily calendars for multiple executives, demonstrating flexibility and...


  • Richmond, Virginia, United States Commonwealth of Virginia Full time

    Job Summary:The Partnership for People with Disabilities at Virginia Commonwealth University is seeking a highly skilled and detail-oriented Administrative Assistant to support our grant projects, particularly the Va-LEND project. This is a full-time position that will work on-site at our office in Central Virginia with limited teleworking opportunities.Key...


  • Richmond, Virginia, United States University of Richmond Full time

    Job SummaryThis role provides administrative support to the University Facilities department. The successful candidate will be responsible for scheduling meetings, managing calendars, and coordinating departmental activities.Key ResponsibilitiesManage calendars for senior staff members and schedule meetingsCoordinate departmental activities and eventsProvide...


  • Richmond, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryThe Department of Behavioral Health and Developmental Services (DBHDS) is seeking an experienced individual to provide administrative support to the Office of Forensic Services. This position will primarily provide administrative support to staff who manage programs related to individuals found not guilty by reason of insanity by the court, as...

  • IT Support Specialist

    4 weeks ago


    Richmond, Virginia, United States Serigor Inc. Full time

    Job SummaryAs a contract IT Support Specialist, you will provide technical assistance and support for the Governor's Office and Administration. Your responsibilities will include maintaining and supporting daily IT operations, as well as providing direct technical support for all IT-related equipment.Key Responsibilities:Maintain and support daily IT...


  • Richmond, Virginia, United States Beacon Hill Full time

    About the JobWe are seeking a highly skilled and experienced Administrative Assistant to join our team at Beacon Hill in Richmond, VA.Key Responsibilities:Provide administrative support to the property management and maintenance teamAssist with updating spreadsheets and scheduling conference rooms and patio reservationsSend email notifications to customers...