Administrative Support Specialist
1 day ago
Job Summary
The Department of Behavioral Health and Developmental Services (DBHDS) is seeking an experienced individual to provide administrative support to the Office of Forensic Services. This position will primarily provide administrative support to staff who manage programs related to individuals found not guilty by reason of insanity by the court, as well as general office support to other staff.
Key Responsibilities
- Filing papers and organizing patient charts in a chart room.
- Copying, scanning, uploading, and collating patient records and other paperwork.
- Data entry of progress reports, court orders, evaluations, and movement of forensic patients into an electronic database.
- Providing administrative support to the Forensic Review Panel by compiling and organizing privileging or release packets for the Forensic Review Panel Liaison and distribution to panel members on a weekly basis.
- Contacting court clerks or attorney offices to obtain information or submit information to the court related to forensic court orders or forensic patients.
- Communicating information to program staff and providing support as needed to the Office of Forensic Services.
Requirements
- Knowledge and/or experience in general office management, clerical procedures, and document management systems.
- Experience in data entry, with the ability to enter data for extended periods of time.
- Ability to manage sensitive information confidentially.
- Experience using office equipment (i.e. computers, printers, copier, etc).
- Skilled in the use of Microsoft Office (Outlook, Word, PowerPoint, and Excel).
- Ability to prioritize and complete multiple tasks in a timely manner.
- Experience scheduling meetings and/or trainings, and ordering.
- Strong organizational skills.
- Clear and professional communication skills, both in writing and speech.
- Ability to work independently and as part of a team.
Preferred Qualifications
- Previous experience as an administrative assistant or providing office support.
- Knowledge of behavioral health, legal, or criminal justice systems.
How to Apply
Interested applicants must apply by completing the online application. A resume may also be included with your submission. However, emailed, faxed, and hand-delivered applications and/or resumes will not be accepted. This position is open until filled; however, applications/resumes will begin to be reviewed within seven (7) business days of the date of this posting. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act.
DBHDS welcomes all applicants authorized to work in the U.S. For more information on how to seek this authorization, please refer to Working in the United States or contact the U.S. Citizenship and Immigration Services office directly.
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