Administrative Support Specialist

2 weeks ago


Richmond, Virginia, United States Capital One Full time
Capital One Career Opportunity

We are seeking a highly skilled and experienced Administrative Support Assistant III to join our team at Capital One. This role will provide administrative support to 4 to 6 executives in a fast-paced tech-savvy environment.

Key Responsibilities:
  • Manage daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
  • Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
  • Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
  • Drive key team activities and events, such as all-hands meetings, team meetings, conferences, ordering supplies and social events
  • Prepare professional business communication documents, including memos, letters, and emails
  • Build and maintain good business relationships with executives and administrative staff across the organization
  • Participate in general administrative duties, such as copying, distributing mail, ad-hoc projects, committees, and group events
  • Promote a fun and team-oriented work environment
Requirements:
  • High School Diploma, GED or equivalent certification
  • At least 2 years of administrative experience
  • At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite
Preferred Qualifications:
  • Associates Degree
  • At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
  • At least 3+ years of calendar management supporting multiple executives
  • At least 1+ year of meeting and event planning experience
  • Experience setting up video conference and Zoom/Skype technology for meeting users
  • Experience planning ahead and managing time effectively
  • Excellent written and verbal communication skills
  • Excellent organizational skills

Capital One offers a comprehensive, competitive, and inclusive set of health, financial, and other benefits that support your total well-being. Learn more at the Capital One Careers website. Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.

This role is expected to accept applications for a minimum of 5 business days. No agencies please. Capital One is an equal opportunity employer committed to diversity and inclusion in the workplace.



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