Fiscal Specialist- Accounts Payable

2 weeks ago


Ellsworth, United States Down East Community Partners Full time
Fiscal Specialist- Accounts Payable

Down East Community Partners is seeking a highly skilled Fiscal Specialist- Accounts Payable to join our Finance Department. This role is responsible for performing daily, monthly, and year-end accounts payable functions in accordance with established fiscal procedures.

Key Responsibilities:
  • Receives, organizes, and accurately enters all Agency payables into the Accounts Payable (AP) module of the Agency's integrated accounting system.
  • Reconciles month-end vendor statements against AP software records.
  • Issues and maintains Agency fuel cards to staff while maintaining records of an active listing for each card type.
  • Responsible for oversight of Agency-wide ordering of office supplies with preferred vendor.
  • Ensures each Department turns in all monthly payables to ensure an accurate financial representation of the agency each month.
  • Maintains vendor W-9 files and ensures the information is updated within the AP software system.
  • Maintains a vendor liability & insurance listing for all contractors prior to payment.
  • Processes weekly vendor payments for various check processing's, works with other Departments to ensure accuracy of the payment files for transfer.
  • Prepares the Agency's deposits of cash & checks for deposit; takes cash deposits to the bank while processing all checks through Bank supplied check scanners for deposits.
  • Monthly agency credit card reconciliation. Ensure all receipts have been turned in. Enter expenses as cash disbursements.
  • Processes yearly 1099's and reporting.

Why Join Our Team:

As a Fiscal Specialist- Accounts Payable, you will have the opportunity to work with a dynamic team and contribute to the financial success of Down East Community Partners. If you are a detail-oriented and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity.



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