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Business Operations Coordinator

2 months ago

Dayton, Ohio, United States SINCLAIR COMMUNITY COLLEGE Full time
Position Overview

The role of the Operations Specialist is pivotal in delivering operational assistance to the Director of Business Services.

This position encompasses various responsibilities, including liaising with insurance providers, managing semi-annual property tax obligations, overseeing State of Ohio Community Project administration, and executing General Ledger entries for the Business Services division within the Colleague system. Additionally, the role involves reconciling operational statements from service providers and monitoring commissions related to specific contracts.

Key Responsibilities

Insurance Management:
  • Oversee all claims related to Allied Health accident insurance, coordinating with hospitals, the Health Sciences Department, students, and insurance companies.
  • Process miscellaneous insurance claims and issue Certificates of Insurance as required.
  • Maintain organized files for both issued and received certificates of insurance.
  • Ensure quick retrieval of insurance information for the Director's reference regarding liability coverage inquiries.
  • Compile information from various departments to complete annual insurance renewal applications for the Director's review.
  • Maintain an updated list of approved drivers for the College, including annual updates and modifications throughout the year.

Lease and Contract Oversight:
  • Conduct monthly reconciliations of lease payments and collaborate with the Director to maintain a comprehensive lease schedule.
  • Input leases and contracts into the contract management database.
  • Monitor and store all leases within the contract database, ensuring awareness of termination dates.

Property Management:
  • Process check requests for property tax bills and deliver them to the Auditor's office as required.
  • Organize and maintain property files, including deeds and tax information.
  • Collaborate with property professionals during acquisitions, preparing necessary financial documentation.
  • Manage files for all College-owned vehicles, ensuring proper insurance coverage and state plate management.

Auxiliary Financial Reporting:
  • Serve as a backup for the Accounting Technician position.
  • Assist in preparing the Fiscal Year End Auxiliary Financial Report for auditors, creating comprehensive documentation for review.

Additional Duties:
  • Oversee marketing initiatives for the Business Services division, including website management.
  • Maintain necessary licenses and certificates for Food Service operations.
  • Provide administrative support, including proofreading, document distribution, and managing correspondence.
Qualifications
  • A high school diploma or equivalent is required.
  • A minimum of two years of relevant work experience is necessary.
  • Must obtain a Notary Public License in Ohio.
  • Demonstrated ability to work effectively with diverse populations is essential.
  • Strong attention to detail and the ability to meet deadlines are required.
  • Ability to collaborate with various departments and external contractors is crucial.