Administrative Support Specialist

2 days ago

Palmdale, California, United States Northrop Grumman Full time
Job Summary

We are seeking an Administrative Functional Support 4 to join our team in Palmdale, CA. This role will provide operational support for special projects, coordinate meetings and travel arrangements, and maintain schedules and calendars.

Key Responsibilities
  • Perform office functions such as arranging meetings, preparing materials, and setting up for meetings
  • Answer phone calls and make referrals
  • Receive, refer, or answer mail
  • Make domestic and international travel arrangements and prepare expense reports
  • Provide operational support for special projects, researching and obtaining information, helping plan and ensure follow-through of assigned tasks
  • Organize, maintain, and deconflict schedules, meetings, and travel arrangements
  • Gather, compile, and report on information relevant to supervisors' assignments
  • Review drafts and finished documents for grammatical usage
  • Use PC software packages such as PowerPoint, Excel spreadsheets, word processing, and graphics to produce high-quality reports, presentations, or other documents
Requirements
  • High school diploma and a minimum of 6 years additional education and/or experience in the administrative professional field
  • Demonstrated accurate management of calendars
  • Prior experience coordinating both on and off-site meetings and/or events
  • Experience writing, proofreading, and correcting documents
  • Proficiency with Microsoft Office Excel, Word, PowerPoint, and the ability to create and manipulate professional deliverables
  • Ability to work a flexible schedule, including extended alternate/second shifts, holidays, and weekends, and support on-call status for 24 hours-a-day, 7 days-a-week, 365 days a year
  • Active Top Secret DoD clearance
  • Ability to obtain and retain Special Access Program clearance within 365 days from offer acceptance
Preferred Qualifications
  • Outstanding verbal and written communication and interpersonal skills
  • Demonstrated ability in prioritizing multiple tasks
  • Demonstrated ability to interact effectively across all levels of the organization and with outside organizations
  • Experience participating and hosting in-person and remote Video Teleconference meetings
  • Experience with travel booking and expense reporting systems
  • Experience with the Aviation and Aerospace Industry
Salary Range

$63,800 - $106,300

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills, and current market conditions.

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives.

In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays, and paid time off (PTO) for vacation and/or personal business.

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