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Administrative Functional Support Specialist 4

2 months ago

Palmdale, California, United States Northrop Grumman Full time
Job Summary

We are seeking an experienced Administrative Support Specialist 4 to join our team at Northrop Grumman. This role will provide administrative support to the Director of Palmdale Ground & Flight Test and Department Managers.

Key Responsibilities
  • Provide administrative support to senior leadership team, including reviewing and editing documents, handling confidential information, and coordinating meetings and events.
  • Assist with daily tasks, such as Concur travel booking, expense reports, and calendar management.
  • Coordinate and track training certifications for the Test Center.
  • Maintain departmental org chart and track progress of brief flow-downs.
  • Create presentations and reports as needed.
  • Organize and reserve conference rooms, plan meals and beverages, and run daily staff meetings.
  • Assist with new employee onboarding and answer questions related to office operations and policies.
  • Coordinate large and high-level meetings.
  • Maintain records and attendance for the SAFE team.
Requirements
  • Requires a High School Diploma or GED equivalent and 6 years additional education and/or experience.
  • Must have an active DoD Secret Clearance.
  • Must have ability to obtain and maintain Program Access (PAR) within a reasonable period of time.
  • Must have basic-level proficiency with MS Office tools, including Outlook, PowerPoint, Excel, and Word.
  • Ability to create presentations and reports, and experience with maintaining action items and notes during meetings.
Preferred Qualifications
  • Expert proficiency with MS Office tools, including Word, PowerPoint, and Excel.
  • Experience working with travel agencies and/or Concur travel booking and submitting expense reports.
  • Outlook calendar meeting coordination and planning.
  • Experience with purchasing tools (iBuy, SAP, or similar).
  • Excellent communication, interpersonal skills, and ability to interface with all levels of employees and management.
Working Conditions
  • Able to relay and receive information.
  • Able to collaborate in a team environment.
  • Ability to prioritize and adjust tasks to accomplish project results.
  • Ability to make decisions that impact the organization's credibility, operations, and services.
  • Able to perform work in an approved environment during specified work hours.
  • Ability to frequently move and position objects weighing up to 50 pounds without assistance.
  • Able to change physical locations based upon need.