Administrative Coordinator

3 weeks ago


Rochester, New York, United States New York State Civil Service Full time

Job Summary:
As a skilled Administrative Assistant with the New York State Civil Service, you will play a vital role in maintaining electronic and paper files, adapting to changing priorities, and performing multiple tasks simultaneously. Your primary responsibilities will include filing, scanning, and updating network and paper files, as well as answering phones and assisting callers who wish to file complaints. You will also be responsible for greeting people at the door, maintaining confidentiality, and performing general reception duties.

About the Role:
This full-time position is eligible for full NYS benefits, including health, dental, and vision insurance, pension plan, paid time off, and more. The agency follows a hybrid schedule, with both in-office and work-from-home options available. As a member of our team, you will have the opportunity to work with attorneys, investigators, and other administrative personnel on matters related to judicial ethics, preparing legal documents, and maintaining confidentiality.

Required Skills and Qualifications:
To be successful in this role, you will need to possess strong integrity, honesty, trustworthiness, and discretion. You should also have a patient and calm manner when dealing with the public, both in person and over the phone. Proficiency in Microsoft Office, Adobe Acrobat Professional, and familiarity with Zoom, Outlook, Calendar, Teams, and OneDrive are essential. Fast and accurate typing skills, as well as the ability to manipulate and combine scanned documents, are also required.

Benefits:
This position offers a competitive salary range from $55,005 to $68,805 annually, based on location and experience. You will also receive comprehensive benefits, including health, dental, and vision insurance, pension plan, paid time off, and more.

Others:
The State of New York does not discriminate on the basis of race, color, national origin, sex, age, sexual orientation, religion, or disability in the admission to, access to, or employment in our programs or activities. Reasonable accommodation will be provided upon request. The State of New York is an Equal Opportunity Employer.



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