Administrative Coordinator

4 days ago


Hyannis, Massachusetts, United States Hire Ventures, Inc. Full time
Job Title: Administrative Coordinator

This role is an excellent opportunity for a detail-oriented and organized individual to join our team as a Temporary Administrative Coordinator. As the Office Manager, you will be responsible for ensuring the smooth operation of our office and handling our billing processes.

The ideal candidate will have proven experience in office management, strong billing and invoicing skills, and excellent customer service abilities. Proficiency in Excel and knowledge of Salesforce (willing to train) are also essential. The successful candidate will work cross-functionally with other departments and maintain accurate records and reports.

Key Responsibilities:

  • Billing Management:
    • Process 50-65 work orders daily
    • Handle counter sales, including selling extinguishers, collecting customer information, creating work orders, and issuing invoices
    • Maintain monthly invoices and update spreadsheets
  • Bank Deposits:
    • Collaborate with the Medford office on bank deposits
    • Create and send a spreadsheet detailing received payments to the Medford office
  • Customer Service and Administrative Tasks:
    • Answer phone calls and create work orders based on customer inquiries
    • Provide excellent customer service
    • Work cross-functionally with other departments

Qualifications:

  • Experience:
    • Proven experience in office management
    • Strong billing and invoicing skills
    • Experience in customer service
  • Skills:
    • Proficiency in Excel
    • Knowledge of Salesforce (willing to train)
    • Excellent organizational and multitasking abilities
    • Strong communication skills

Additional Information:

  • Estimated Salary: $60,000 - $80,000 per annum
  • This position is a great opportunity for someone with office management experience and strong billing skills to contribute to our team in a temporary capacity.


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