Program Operations Specialist

4 days ago


Baltimore, Maryland, United States Jesuit Volunteer Corps Full time
Job Summary

The Jesuit Volunteer Corps is seeking a highly skilled and detail-oriented Program Operations Associate to join our Finance and Administration team. As a key member of our team, you will provide critical support to volunteers and staff across the organization, ensuring the smooth operation of our programs and services.

Key Responsibilities
  • Accounts Payable: Manage and process monthly vendor and utility payments for JVC's volunteer communities and central office, ensuring timely payment of all bills.
  • Accounts Receivable: Collaborate with the Finance Associate to review accounts receivable, ensuring accuracy and timely follow-up on outstanding payments.
  • Monthly Close and General Ledger Maintenance: Oversee portions of the monthly close process, creating journal entries as needed to maintain the general ledger in QuickBooks.
  • Staff and Volunteer Support: Provide finance guidance and support to all staff members and volunteers, preparing annual finance training presentations for volunteers at each annual volunteer orientation.
  • Additional Duties: Conduct semi-monthly payroll verifications, act as a backup for payroll processing when necessary, coordinate insurance renewal calendars, manage contracts and real-estate leases, and provide support for Board meetings.
Requirements
  • Education and Experience: A bachelor's degree in accounting or finance or equivalent work experience, with 1-3 years of professional experience working with a non-profit organization preferred.
  • Knowledge, Skills, and Abilities: Comfort working independently, experience with QuickBooks and Microsoft Office suite, strong oral and written communication skills, strong interpersonal skills, excellent organizational skills, and a keen attention to detail.
Working Conditions
  • This is a hybrid position working in the Baltimore office 2-3 times per week.
  • This position's work is cyclical with significantly greater workload at certain times.
  • Comfort with Zoom/remote environment.
  • Occasional overnight travel will be required to attend Board meetings and annual retreats.
Salary

$50,000 - $60,000



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