Accounting Associate

4 days ago

Austin, Texas, United States The University of Texas at Austin Full time
About the Role

This position is part of the Business and Financial Services (BFS) team at The University of Texas at Austin, serving over 50 customer departments with expenditures exceeding $450 million annually. We deliver services in the fields of accounting, finance, warehousing, and procurement.

Key Responsibilities
  • Process account funding, contract maintenance, payment transactions, reconciliation, closeout, and reporting for construction and renovation project delivery units.
  • Prepare encumbrance, payments, correction vouchers, and funding via DEFINE/WEB, ensuring accuracy regarding object codes, amounts, accounts, and vendor setup.
  • Coordinate, create, update, and verify supporting documentation/data spreadsheets/tracking log/records for project management files and maintain accurate files on all projects.
  • Provide timely and reliable communication to project managers regarding project status, including funding, billing exception errors, and project close-out statements.
  • Post project funding and/or cost information to FAMIS, ensuring prompt and accurate billings to clients.
  • Perform final reconciliation and project close out after 60 days of the project being placed in ACCOUNTING status, reconciling accounts, lapsing funds, closing projects, and providing a final financial statement.
  • Apply applicable rules, regulations, and policies to ensure financial transactions are consistent with university policies and communicate with architects, engineers, directors, department heads, and deans regarding construction projects.
  • Attend meetings as the Department liaison to provide accounting expertise or to assist and answer any financial-related questions, and act as backup for co-workers.
Requirements
  • High school graduation/GED and demonstrated experience using a personal computer, including experience with Microsoft Excel, Microsoft Word, and Outlook.
  • Equivalent combination of relevant education and experience may be substituted as appropriate.
Preferred Qualifications
  • Bachelor's degree in accounting, business, or a related field.
  • More than 5 years of commercial accounting experience or equivalent area of complexity.
  • UT Austin experience desired, with proficiency in DEFINE.
  • Familiarity with UT Austin vouchering and accounting policies and procedures.
  • Experience processing web-based documents.
  • Experience with electronic accounting and work management systems.
  • Excellent problem-solving skills, customer service ability, written, verbal, and interpersonal communication skills.
  • Demonstrated ability to take initiative and work both independently and as a team member without day-to-day supervision.
  • Ability to multi-task and prioritize, work under pressure of deadlines, and maintain a high level of accuracy and attention to detail.
  • Excellent organization skills and demonstrated proficiency in gathering, analyzing, presenting financial data, and making recommendations.
  • Experience with accounts receivable and cash handling, providing customer service, and professional demeanor.

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