Accounting Associate

2 weeks ago

Austin, Texas, United States The University of Texas at Austin Full time

Job Posting Title:


Accountant I

Hiring Department: Office of Accounting

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: To Be Determined at Offer

Position Duration: Expected to Continue

Location: AUSTIN, TX

Job Details: General Notes This position offers a hybrid remote/in-office schedule.

The Accounting & Financial Management department provides a comprehensive range of financial services and operations to uphold the fiscal integrity of the institution.

Your expertise will significantly contribute to a university renowned for its academic excellence and research initiatives. Your role will enhance operational efficiency and improve the student experience.

If you are someone who values meaningful work and its impact, you will thrive in our department and at UT Austin.

UT Austin offers an exceptional benefits package that includes:

- Competitive health benefits (100% coverage for employee premiums, 50% for family premiums)
- Options for Voluntary Vision, Dental, Life, and Disability insurance
- Generous paid vacation, sick leave, and holidays
- Participation in the Teachers Retirement System of Texas, a defined benefit retirement plan with employer matching

Additional Voluntary Retirement Programs:
Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
- Flexible spending account options for medical and childcare expenses
- Access to extensive free training through LinkedIn Learning and professional conference opportunities
- Tuition assistance
- Comprehensive employee discount program including athletic tickets
- Free access to UT Austin's libraries and museums with staff ID card
- Complimentary rides on all UT Shuttle and Austin CapMetro buses with staff ID card

For more details, please see:
and .
Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose: This role will deliver customer service to students and departments by executing accounting and related tasks, including the recording, analysis, reconciliation, and reporting of financial data concerning departmental scholarships and centralized receivables billing.

Responsibilities: Support departments and students with scholarship documentation and payment inquiries in the university Financial Resource Management System and accounting system.

- Process scholarship cancellations as necessary.
- Assist Tax Services with establishing Glacier records for non-US tax residents and issuing quarterly tax refunds.
- Maintain daily accounting records and generate receivable reports from various university data resources. Assist with monthly reconciliation of Centralized Receivables to Accounting balances.

- Reconcile daily journal vouchers to ensure accurate accounting to Centralized Receivables records (includes web vouchers, credit card vouchers, treasury vouchers, etc.). Investigate errors in daily vouchers and implement necessary corrections.

- Process credit card chargebacks, manual credit card refund requests, tuition rebates, and enrollment deposit forfeitures. Investigate and resolve refund discrepancies for general overpayments and tuition bill refunds.
- Assist with annual processes for Centralized Receivables such as write-offs, transfers, Enrollment Deposit Forfeitures, and Unclaimed Money Fund processing.
- Other related functions as assigned.
Required Qualifications: Bachelor's degree in accounting or a related field. Experience in financial reporting and analysis. Proficiency in report writing. Advanced Excel skills. Demonstrated excellent interpersonal communication and problem-solving abilities, flexibility, and attention to detail. Professional demeanor. Exceptional verbal, written, and interpersonal communication skills. Ability to maintain a professional demeanor in a fast-paced, student services environment. Proficient with MS Windows, Word, Excel, and Outlook.
Equivalent combination of relevant education and experience may be substituted as appropriate.
Preferred Qualifications: Proven ability to manage multiple responsibilities and meet deadlines. Experience in a university setting. Experience working with internal and external clients. Familiarity with databases. One to three years of experience in governmental accounting.
Salary Range: $48,000
Working Conditions: May work around standard office conditions
- Repetitive use of a keyboard at a workstation
- Use of manual dexterity
- Climbing of stairs
Required Materials: Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications.

Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files.

Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs.

If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu, and then update the sections in your Professional Profile before you apply.

This information will be pulled into your application. The application is one page, and you will be prompted to upload your resume.

In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

#LI-Hybrid


  • Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers.
Staff who are promotion/transfer eligible may apply for positions without supervisor approval.


  • Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.


  • Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position.


  • Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.
The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.


  • Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.


  • Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.
You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.


  • E-Verify: The University of Texas at Austin uses E-Verify to check the work authorization of all new hires effective May 2015.
The university's company ID number for purposes of E-Verify is For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]
E-Verify Poster (Spanish) [PDF]
Right To Work Poster (English) [PDF]
Right To Work Poster (Spanish) [PDF]


  • Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act).
If this position is identified as a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees to be notified of the availability of the Annual Security and Fire Safety report.

You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

#J-18808-Ljbffr

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