Administrative Operations Coordinator

3 days ago


Woodinville, Washington, United States Cascade Drilling, LP Full time
Job Summary
Cascade Drilling, LP is seeking an experienced Administrative Operations Coordinator to support the Office and Operations Manager with minimal supervision. As a key member of our team, you will play a critical role in providing administrative support, ensuring seamless operations, and contributing to our company's mission.

About Cascade Drilling, LP
We are a national, full-service environmental services company offering innovative solutions to our customers. Our core purpose is to be the essential business partner that contributes to our clients' success and advancement in tackling even the most challenging environmental and geotechnical problems.

Responsibilities
The Administrative Operations Coordinator will be responsible for a diverse range of tasks, including:
• Answering and directing phone calls, taking messages, and assisting managers
• Creating, entering, and recording purchase orders for business units
• Reviewing driver logs, vehicle inspection reports, and timecards for accuracy and maintaining records
• Maintaining job files, creating folders, filing permits, daily work reports, and POs
• Requesting certificates of insurance and bonds for business units
• Processing invoices for payment, maintaining client files, and sending completed accounts receivable to corporate
• Completing well completion reports after each job is completed
• Working with accounting to clear unapproved invoices and purchase orders for month-end closing
• Maintaining and updating job files and employee certificates in SharePoint
• Managing UPS and FedEx accounts, shipping packages, and processing manual and/or COD checks when needed

Requirements and Qualifications
To be successful in this role, you will need:
• A high school diploma or associate's degree, preferably three years of office experience or a combination of post-high school education and experience
• Excellent verbal and written communication skills
• Proficiency in MS Word, Excel, PowerPoint, and ability to learn other programs and software used by the company
• Ability to work independently and as part of a team, maintaining confidentiality and meeting deadlines
• Willingness to work overtime if needed

Benefits
We offer a comprehensive benefits package, including:
• Comprehensive medical, prescription drug, dental, and vision coverage
• 401(k) retirement savings plan with company match
• Company-paid basic life insurance and short- and long-term disability
• Health reimbursement account and flexible spending account
• Sick leave, holiday, and vacation pay
• License bonuses and tuition reimbursement
• Charitable donation match

Salary and Location
The salary for this position is estimated to be between $24 - $26 per hour, based on industry standards and location. We are looking for a candidate who is willing to work in a dynamic environment and contribute to our company's growth and success.

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