Administrative Support Specialist

3 weeks ago

Rochester, New York, United States The Walsh Group Full time
About Us
The Walsh Group is a leading organization in western New York, dedicated to creating value and making the world a better place. Our team is committed to equity, diversity, and inclusion, ensuring that all members of our community feel safe, respected, included, and valued.

Our ideal candidate will be a highly organized individual with excellent attention to detail and strong communication skills. If you are a motivated and results-driven professional looking for a challenging role, we encourage you to apply.

We offer a competitive salary and benefits package to attract and retain top talent. As a member of our team, you will have opportunities for growth and development, as well as the chance to make a meaningful impact in our community.

About the Role
We are seeking an experienced administrative professional to join our team as a High-Level Administrative Coordinator. In this role, you will provide high-level administrative support to our senior leadership team, including managing calendars, coordinating meetings, and preparing reports.

You will also be responsible for filing maintenance and archiving of important documents, serving as the administrative liaison to various teams and committees, and providing coordination of administrative functions with other staff members.

Responsibilities
- Manage Calendars/Timelines/Schedules/Meeting requests for Senior Leadership Team
- File Maintenance & Archiving of Important Documents (20%)
- Serve as the administrative liaison to various teams and committees (25%)- Prepare and send out meeting reminders and materials, take minutes and circulate agendas
- Prepare and set up for meetings, copy meeting materials, coordinate catering, AV needs
- Provide support for scheduling Outcome Team and Strategy Team Meetings (25%)
- Grant development associated functions (editing, portal maintenance, reporting as needed, etc.) (15%)- Convener Level Communications (Backbone happenings; Current/Planned Events; CMS's; etc.) (15%)
- Staff/HR Functions (scheduling of backbone activities; meeting agendas; administrative actions tied to performance measures, action items, PD, etc.) (10%)
- Organize travel (includes conferences, statewide meetings, planes, trains, and automobiles) for RTF staff
- Handle expenditures and receipts (general and travel) for reimbursement (5%)
Requirements
- College graduation or equivalent combination of experience and training
- 1 year of relevant administrative experience (preferred)
- Minimum of three (3) years prior administrative experience, including at least two (2) years working to support mid-to-high-level management OR equivalent combination of education and experience
- Must possess experience in accounts receivables and the ability to reconcile and maintain a working budget
- Must work well in a team, and independently with minimal supervision
- Extremely organized with great attention to detail and excellent grammar skills
- Ability to anticipate needs and possess a high degree of initiative to begin action independently, and take responsibility for follow through on actions
Benefits
We offer a competitive salary range of $45,000 - $75,000 per year, depending on experience. Additionally, we provide a comprehensive benefits package, including medical, dental, and vision insurance, retirement savings plan, and paid time off.

This is a full-time position, scheduled to work 40 hours per week. The ideal candidate will have excellent organizational and communication skills, as well as the ability to work effectively in a fast-paced environment.

  • Administrative Support Specialist

    4 weeks ago

    Rochester, New York, United States The DePaul Group Full time

    About the RoleWe are seeking a highly skilled Administrative Support Specialist to join our team at The DePaul Group. This is an exciting opportunity for someone who excels in providing exceptional administrative support to senior-level executives.The ideal candidate will have proven experience as an Executive Administrative Assistant or in a similar role,...

  • Administrative Support Specialist

    3 weeks ago

    Rochester, New York, United States Finger Lakes Performing Provider System Full time

    Job Title: Administrative Support SpecialistThe Finger Lakes Performing Provider System is a network of clinical and community-based providers working together across the region to transform healthcare delivery, advance system transformation, close gaps in care, and support high-risk individuals and populations.About UsWe are committed to providing service...

  • Administrative Support Specialist

    3 weeks ago

    Rochester, New York, United States University of Rochester Full time

    Job OverviewThe University of Rochester is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an integral part of our community, you will provide administrative support to senior university executives, deans, and directors.This role involves managing calendars, coordinating meetings, and maintaining office...

  • Administrative Support Specialist

    2 weeks ago

    Rochester, New York, United States Nautical Partners Limited Full time

    About the RoleNautical Partners Limited is looking for an Administrative Support Specialist to join our team. As a key member of our front office team, you will be responsible for managing day-to-day activities, ensuring a positive first impression for our visitors and clients, and providing administrative support to our team...

  • Administrative Support Specialist

    3 weeks ago

    Rochester, New York, United States Millian HealthCare Solutions Full time

    At Millian HealthCare Solutions, we are seeking an Administrative Support Specialist to drive company success by performing clerical and administrative functions.Job DescriptionWe estimate the salary for this position to be around $55,000 - $65,000 per annum, depending on experience and location. The successful candidate will have previous experience in...

  • Administrative Support Specialist

    3 weeks ago

    Rochester, New York, United States University of Rochester Full time

    Job DescriptionWe are seeking an experienced and highly organized individual to join our team as an Administrative Support Specialist. This role will provide administrative support to a senior leader within the Office of Minority Student Affairs.The successful candidate will have strong interpersonal and organizational skills, with the ability to work...

  • Administrative Support Specialist

    4 weeks ago

    Rochester, New York, United States ASSA ABLOY Fenestration Full time

    Job DescriptionThe ideal candidate will have excellent communication skills, a strong attention to detail, and the ability to work effectively in a fast-paced environment. As a Administrative Support Specialist, you will be responsible for maintaining accurate records, processing orders, and collaborating with cross-functional teams to ensure seamless...

  • Administrative Support Specialist

    3 weeks ago

    Rochester, New York, United States Millian HealthCare Solutions Full time

    Job OverviewMilan HealthCare Solutions seeks a skilled Administrative Support Specialist to drive company success. The ideal candidate will perform diverse clerical and administrative tasks with attention to detail and exceptional organizational skills.We offer a competitive salary of $50,000 annually, commensurate with experience.Key ResponsibilitiesPrepare...

  • Administrative Support Specialist

    3 weeks ago

    Rochester, New York, United States Eclaro Full time

    Make a meaningful impact in your community with this exciting opportunity as an Administrative Support Specialist at Eclaro's client in Rochester, NY.We're seeking a highly organized and detail-oriented individual to provide top-notch administrative support. The successful candidate will be responsible for sorting and distributing incoming mail, reviewing...

  • Administrative Support Specialist

    2 weeks ago

    Rochester, New York, United States Rochester Rehab Full time

    About Rochester Rehab">Rochester Rehab is a leading mental health center providing comprehensive services to individuals and families. As an Administrative Support Specialist, you will play a crucial role in supporting the Manager of the Mental Health Center and therapist staff.">Job Summary">We are seeking a highly organized and detail-oriented individual...

  • Administrative Support Specialist

    2 weeks ago

    Rochester, New York, United States TES Staffing Full time

    TES Staffing is a regional staffing and HR services company based in Western New York. We are seeking an experienced Administrative Support Specialist to join our team. The successful candidate will be responsible for providing administrative support to our staff, managing office operations, and ensuring a smooth day-to-day...

  • Administrative Support Specialist

    2 weeks ago

    Rochester, New York, United States Ladgov Corporation Full time

    Job SummaryWe are seeking a highly organized and detail-oriented individual to fill the role of Administrative Support Specialist at Ladgov Corporation.The ideal candidate will have excellent communication and interpersonal skills, with proficiency in NRCS software and Microsoft Office applications. A strong understanding of NRCS New York program and...

  • Administrative Support Specialist

    13 hours ago

    Rochester, New York, United States EPISCOPAL CHURCH HOME Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Clinical Administrative Assistant to provide administrative support to our VP of Healthcare and Nursing leadership team.The ideal candidate will have excellent typing and computer skills, as well as the ability to interact courteously with staff, residents, family members, and...

  • Administrative Support Specialist

    3 weeks ago

    Rochester, New York, United States Easy Recruiter Full time

    About the JobJob Summary:The Executive Administrative Assistant provides high-level administrative support to a department or group of professionals, resolving moderately complex administrative problems independently or with others. Key responsibilities include preparing complex documentation, coordinating special projects, and developing advanced...

  • Administrative Support Specialist

    3 weeks ago

    Rochester, New York, United States Rochester Rehab Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Rochester Rehab. This is a full-time position, working 37.50 hours per week, Monday through Friday.Purpose: The successful candidate will provide administrative support services to the Manager of the Mental Health Center and therapist staff,...

  • Administrative Support Specialist

    3 weeks ago

    Rochester, New York, United States Monro, Inc. Full time

    Role OverviewThe Executive Administrative Assistant is a crucial member of the Senior Leadership Team, providing administrative support to the Head of Investor Relations. This role involves coordinating complex travel plans, scheduling appointments, and maintaining calendars.Key Responsibilities:Arrange and coordinate travel plans and itineraries for the...

  • Administrative Support Specialist

    2 weeks ago

    Rochester, New York, United States St. Ann's Community Full time

    Exciting Opportunity at St. Ann's CommunityWe are seeking a highly skilled and organized Administrative Assistant to join our team at the Adult Day Services Center on our Irondequoit campus.About the Role:This is a full-time position that requires excellent administrative support, office management, and secretarial skills. The successful candidate will...

  • Administrative Support Specialist

    2 weeks ago

    Rochester, New York, United States All New York Process Servers Inc Full time

    About All New York Process Servers IncAt All New York Process Servers Inc, we offer a competitive $45,000 - $60,000 per year salary for our full-time on-site Process Serving Foreclosure Department Admin. role in Rochester, NY.We are seeking an organized and detail-oriented individual to join our team as a Process Serving Foreclosure Department Admin. This...

  • Administrative Support Specialist

    3 weeks ago

    Rochester, New York, United States Happiness House CP Rochester Full time

    Company Overview:Careers at Happiness House CP Rochester offer a unique blend of professional growth and community impact. As an equal opportunity employer, we welcome diverse candidates who share our commitment to serving individuals with disabilities.Job Summary:We are seeking an experienced Administrative Assistant to provide vital support to our...

  • Administrative Support Specialist

    2 weeks ago

    Rochester, New York, United States Monro, Inc. Full time

    Monro, Inc. is a leading provider of automotive service and tire dealers in the United States.About UsWe have grown to nearly 1,300 auto repair shops and tire dealers in 32 states from coast to coast.Our team is united by our mission to bring our guests the highest quality tire and auto service in the industry.We're looking for motivated individuals who...