Luxury Travel Coordinator

2 months ago


Santa Monica, California, United States Wagner Bespoke Travel Full time

Job Summary:

We are seeking a highly organized and detail-oriented individual to join our team as a Luxury Travel Coordinator. As a key member of our operations team, you will be responsible for assisting with routine administrative tasks, updating client information, and creating and managing client itineraries.

Key Responsibilities:

  • Assist the team with administrative tasks such as quoting luxury hotels, air, and booking travel
  • Update database with client notes, travel details, and review client workflow
  • Create and manage client itineraries via AXUS
  • Develop client-facing quotes for trips, including detailed breakdown of various hotel options tailored to each client's needs

Requirements:

  • Must live in Los Angeles
  • Onsite 4 days a week in Santa Monica, CA
  • Bachelor's or Advanced degree in Business, Accounting, Engineering, Science, Finance, Economics, or related discipline; OR 2 years of related experience (in addition to a bachelor's degree in another field)
  • Weekend hours when clients are traveling and issues arise

Preferred Qualifications:

  • Experience with Excel and Google Suite
  • Strong attention to detail
  • Comfortable with performing routine tasks
  • Process-driven
  • Self-motivated
  • Proactive in coming up with solutions on the go as most items are time-sensitive
  • Comfortable on the phone and emailing with foreign partners - both suppliers and hotel general managers abroad
  • Thrives in a fast-paced environment
  • Optional - experience with AXUS

What We Offer:

  • Salary will vary based on factors including but not limited to experience, education, previous performance, etc.
  • Potential bonus structure likely available
  • Salary will be dependent upon experience and expertise in luxury travel booking
  • In addition to those already in the travel industry, this is likely an ideal role for those looking to leave accounting, audit, bookkeeping, controller, programming, editor, compliance, and/or data analyst or data science


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