Senior Financial Operations Specialist

2 weeks ago

Montebello, California, United States City of Montebello, CA Full time
Salary: $59, $74,808.00 Annually

Location: Montebello, CA

Job Type: Full Time

Department: Finance Department

THE POSITION

Under general supervision, manage daily accounting and financial operations within the Finance department. In a leadership capacity, execute a range of complex technical accounting tasks and maintain statistical records related to the preparation, processing, and upkeep of municipal financial data, reports, and funds; and to perform related duties as necessary.

DISTINGUISHING CHARACTERISTICS

Individuals in this role may be assigned to Payroll, Purchasing, Accounts Payable, Accounts Receivable, or other general accounting responsibilities within the Finance Department, based on departmental needs.

Conduct routine accounting functions; verify, categorize, post, and reconcile revenues and expenditures to appropriate accounts.

Compile, analyze, and generate financial reports, schedules, and summaries for various municipal funds.

Perform preliminary reviews and approve weekly warrant packages, ensuring accuracy in account numbers, proper documentation, valid payment authorization, and compliance with municipal policies.

Oversee the printing of Warrant Registers; prepare resolutions and reports for City Council.

May assist in budget development and administration; audit contracts, purchase orders, vouchers, and compensation reporting; maintain accounting and budget documents for capital improvement projects.

Maintain computerized spreadsheets; track records of City-owned or leased equipment; participate in year-end asset capitalization processes; assist with annual ledger closings and reconciliations.

Execute assigned accounting activities utilizing requisite data processing systems and reporting; coordinate financial analysis with City Departments; prepare memos and letters for both internal and external communication.

Process and maintain payroll records; input and verify the accuracy of time cards; prepare and calculate taxes, payroll deductions, and retroactive pay; coordinate and transmit direct deposits and deferred compensation deductions; print and distribute accounts payable and payroll checks; manage wage reporting or levies and garnishments with governmental agencies; assist in administering the City's retirement plans; process year-end tax documents; complete payroll and accounting adjustments as necessary.

Provide operational supervision to junior accounting staff; offer technical guidance and training. Coordinate workload and distribution of assignments; assist in preparing performance evaluations for junior staff.

Monitor operations and identify potential enhancements in service delivery methods; oversee the City's encumbrance system; research and reconcile purchase orders, making adjustments as needed; assist departments with inquiries regarding assigned areas.

Review accounts payable invoices for year-end processing; assign to appropriate fiscal years; maintain documentation for audits; prepare year-end warrant schedules; maintain master signature authority listings; monitor weekly accounts payable postings to the General Ledger; process void warrants and manage payment requests; coordinate the Purchasing Card program; transmit weekly Positive Pay and Direct Deposit files to the City's bank.

Provide assistance and training to other municipal personnel regarding assigned accounting tasks and Finance policies; assist the public as needed; support independent audits.

Compile data and prepare various reports and schedules; utilize a variety of computer databases and spreadsheet applications; prepare and present financial charts, graphs, and statistical reports as requested.

Maintain knowledge of municipal policies and procedures, basic governmental accounting principles, and the City's automated information systems.

Coordinate with other City departments on finance-related issues and perform other related duties as required.

Training and Experience:

Any combination of training and experience that would likely provide the required knowledge and abilities qualifies. A typical way to obtain the knowledge and abilities would be:

Education:

Graduation from high school or G.E.D., supplemented by courses in general and governmental accounting, bookkeeping, finance, taxes, and related areas is desirable.

Work Background:

Five years of progressively responsible work experience in finance, banking, accounting, and administration.

Knowledge of:
  • Principles and practices of record-keeping, payroll processing, Accounts Payable, or routine accounting procedures and internal controls.
  • Policies and procedures of an assigned specialized area of the City's financial and account record-keeping systems.
  • Laws and regulations affecting the area of assignment.
  • Financial analysis and research techniques.
  • Preparation of financial statements, reports, and schedules.
  • Solid understanding of financial and data-processing systems.
  • Modern office methods, practices, and procedures.
AND

Ability to:
  • Understand, interpret, and apply the City's policies and procedures.
  • Perform a wide variety of specialized financial and statistical record-keeping assignments.
  • Lead, motivate, and train junior staff.
  • Prepare and maintain complex records, information, and reports.
  • Utilize data processing terminals, software, and equipment for inputting financial data and generating reports.
  • Make arithmetic calculations quickly and accurately.
  • Use standard office equipment such as computers, calculators, scanners, and copiers.
  • Interpret the City Memoranda of Understanding (MOU) related to payroll.
  • Interpret and apply the terms of vendor contracts.
  • Provide information to others concerning payroll or financial records.
  • Effectively represent the functions of the Department with concerned individuals and other governmental agencies.
  • Communicate effectively orally and in writing.
The City of Montebello is an Equal Opportunity Employer (EOE) and provides equal employment opportunities without regard to race, color, ancestry, religion, creed, age, physical or mental disability, sex, gender, sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military or veteran status, or any other characteristic protected by federal, state, or local laws in its employment actions, decisions, policies, and practices.

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