Executive Administrative Coordinator

2 weeks ago

Worcester, Massachusetts, United States Optum Full time
Company Overview:
Optum is a worldwide entity dedicated to enhancing healthcare, leveraging technology to assist millions in achieving healthier lifestyles. Our culture is deeply rooted in diversity and inclusion, offering talented colleagues, comprehensive benefits, and opportunities for career advancement.

Position Summary:
We are seeking a highly skilled Senior Administrative Assistant for Same Day Services. This role will provide essential support to the Director, Department Chair, Site Chiefs, and the Leadership team. Key responsibilities include proactive calendar management, organizing meetings, attending and documenting meetings, managing document preparation, and overseeing supply procurement within the department.

Work Environment:
This position operates in a dynamic and fast-paced setting that demands flexibility, the ability to manage multiple priorities, meticulous attention to detail, self-motivation, and outstanding organizational skills.

Key Responsibilities:
  • Deliver administrative support with a commitment to high performance and professionalism.
  • Assist the Director, Chair/Chiefs, and Managers with proactive calendar oversight, communication strategies, and event coordination.
  • Arrange meetings as required and manage logistics for departmental gatherings.
  • Prepare organized resources such as itineraries, agendas, and meeting materials for upcoming engagements.
  • Utilize various software tools including Word, Excel, and PowerPoint to create presentations, reports, and other communications.
  • Maintain and distribute essential lists as necessary (e.g., organization charts, staffing lists, monthly reports).
  • Develop processes to enhance the efficiency of administrative tasks.
  • Support project management activities as requested by team leaders.
  • Post relevant documentation onto appropriate systems and communication boards.
  • Monitor and manage internal communications for team members, taking necessary actions as required.
  • Coordinate multiple projects involving various stakeholders.
Qualifications:
Required:
  • High school diploma or GED, or equivalent work experience.
  • Must be at least 18 years old.
  • Experience in coordinating large meetings, including virtual formats.
  • Intermediate proficiency in MS Office applications.
  • Expertise in Microsoft Outlook for calendar management.
  • Experience in preparing correspondence for diverse audiences with strong verbal and written communication skills.
  • Ability to manage multiple tasks and deadlines with attention to detail.
  • Experience in a large, matrixed corporate environment.
Preferred:
  • Experience in a fast-paced matrix organization.
  • 3+ years of administrative experience or experience supporting multiple executives in a dynamic environment.
Soft Skills:
  • Exceptional ability to manage multiple priorities and requests.
  • Strong attention to detail.
  • Self-motivated and organized.
  • Effective interpersonal and communication skills.
  • Professional demeanor with the ability to interact with individuals at all levels.

Commitment to Diversity:
At Optum, we believe in fostering a diverse and inclusive workplace. We are an Equal Employment Opportunity/Affirmative Action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

  • Executive Administrative Coordinator

    1 week ago

    Worcester, Massachusetts, United States Optum Full time

    Company Overview:Optum is a worldwide organization dedicated to enhancing health through innovative technology, assisting millions in achieving healthier lifestyles. Our culture is rooted in diversity and inclusion, with a focus on career growth and comprehensive benefits.Position Summary:We are seeking a highly skilled Senior Administrative Assistant to...

  • Executive Administrative Coordinator

    2 weeks ago

    Worcester, Massachusetts, United States Optum Full time

    Company Overview:Optum is a worldwide organization dedicated to enhancing health through innovative technology and services, impacting millions of lives positively. Our culture emphasizes diversity and inclusion, fostering a supportive environment for career growth and development.Position Summary:We are seeking a highly skilled Senior Administrative...

  • Executive Administrative Coordinator

    2 weeks ago

    Worcester, Massachusetts, United States Optum Full time

    Company Overview:Optum is a worldwide entity committed to enhancing healthcare delivery through innovative technology, empowering millions to achieve better health outcomes. Our organizational culture is rooted in diversity and inclusion, fostering a collaborative environment with talented colleagues, comprehensive benefits, and opportunities for...

  • Executive Administrative Coordinator

    1 week ago

    Worcester, Massachusetts, United States Optum Full time

    Company Overview:Optum is a leading global organization dedicated to enhancing health outcomes through innovative technology and services. Our mission is to empower individuals to lead healthier lives by providing access to essential care, pharmacy benefits, and vital resources. We foster a culture of diversity and inclusion, offering talented professionals...

  • Executive Administrative Coordinator

    1 week ago

    Worcester, Massachusetts, United States Optum Full time

    Company Overview:Optum is a worldwide entity dedicated to enhancing healthcare, utilizing technology to assist millions in achieving better health outcomes. Our culture is rooted in diversity and inclusion, fostering a collaborative environment where talented individuals can thrive. We are committed to advancing health equity globally, and your contributions...

  • Administrative Coordinator

    4 days ago

    Worcester, Massachusetts, United States KYYBA Full time

    Job OverviewAt Kyyba, we are seeking a highly skilled and experienced Administrative Coordinator to provide advanced support to our executive team. This is a unique opportunity to join a dynamic and growing organization and contribute to our success.Key ResponsibilitiesProvide administrative support to senior executives, including coordinating schedules,...

  • Administrative Coordinator

    6 days ago

    Worcester, Massachusetts, United States Select Source International Full time

    Job OverviewSelect Source International is seeking a highly skilled and experienced Administrative Assistant to provide advanced support to our executive team. As a key member of our team, you will be responsible for coordinating and maintaining departmental files, scheduling meetings and travel arrangements, and providing exceptional customer service.Key...

  • Executive Administrative Assistant

    2 days ago

    Worcester, Massachusetts, United States Orion Group Full time

    Job SummaryOrion Group is seeking an experienced Executive Administrative Assistant to provide high-level administrative support to our pharmaceutical client in Worcester, MA.Key ResponsibilitiesProvide advanced administrative support to senior executives, including calendar management, travel coordination, and correspondence.Manage departmental files and...

  • Administrative Operations Coordinator

    1 week ago

    Worcester, Massachusetts, United States University of Massachusetts Full time

    Overview GENERAL SUMMARY OF POSITION: The administrative team at the University of Massachusetts plays a crucial role in facilitating research efforts by providing essential support to our investigators. Our diverse expertise allows us to deliver comprehensive assistance in areas such as management, financial oversight, human resources, laboratory...

  • Administrative Operations Coordinator

    1 week ago

    Worcester, Massachusetts, United States University of Massachusetts Full time

    Overview GENERAL SUMMARY OF POSITION: The administrative team at the University of Massachusetts is dedicated to providing essential support to our researchers, enabling them to concentrate on their scientific endeavors. Leveraging a diverse range of skills and expertise, we deliver professional and comprehensive assistance in areas such as...

  • Administrative Operations Coordinator

    1 week ago

    Worcester, Massachusetts, United States University of Massachusetts Full time

    Overview GENERAL SUMMARY OF POSITION: The administrative team at the University of Massachusetts is dedicated to providing essential support to our researchers, enabling them to concentrate on their scientific endeavors. Our diverse expertise allows us to deliver professional assistance in management, financial oversight, grant accounting, human...

  • Administrative Coordinator

    3 days ago

    Worcester, Massachusetts, United States UMass Med School Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Assistant III to join our team at UMass Med School. The successful candidate will provide advanced level administrative support to our department, coordinating and performing a full range of complex administrative duties independently with minimal direction.Key ResponsibilitiesPlan and...

  • Administrative Coordinator

    2 days ago

    Worcester, Massachusetts, United States UMass Med School Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Assistant III to join our team at UMass Med School. The successful candidate will provide advanced level administrative support to our department, coordinating and performing a full range of complex administrative duties independently with minimal direction.Key ResponsibilitiesPlan and...

  • $22/hr - Executive Administrative Support in Worcester

    2 weeks ago

    Worcester, Massachusetts, United States ProPivotal Full time

    Position: Executive Administrative SupportCompensation: $22 per hourOverview:Join a dynamic team as an Executive Administrative Support professional at a renowned educational institution. This position offers a competitive hourly wage and is an excellent opportunity for individuals with a background in administrative roles.Key Responsibilities:- Manage...

  • Administrative Coordinator

    4 days ago

    Worcester, Massachusetts, United States The Davis Companies Full time

    Job SummaryThe Davis Companies is seeking a highly organized and detail-oriented Administrative Assistant to provide critical support to our insurance team. As a key member of our team, you will be responsible for ensuring the smooth operation of our day-to-day activities, allowing our team to focus on serving clients.Key ResponsibilitiesDocument Management:...

  • Administrative Coordinator

    2 days ago

    Worcester, Massachusetts, United States The Davis Companies Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide critical support to our insurance team at The Davis Companies. This role will be instrumental in ensuring efficient day-to-day operations, allowing our team to focus on delivering exceptional client service.Key ResponsibilitiesDocument Management: Organize,...

  • Administrative Services Coordinator

    2 weeks ago

    Worcester, Massachusetts, United States Aramark Full time

    Administrative Support Worker The role of the Administrative Support Worker involves delivering essential administrative support to management. This includes a variety of tasks such as procurement, data management, and document organization. Successful candidates will demonstrate exceptional communication abilities and a professional demeanor when engaging...

  • Administrative Coordinator

    3 days ago

    Worcester, Massachusetts, United States Worcester Polytechnic Institute Full time

    Job SummaryThe Administrative Associate will serve as the first point of contact for both facilities, providing general administrative support and assistance with training, events, and visits. The position will also serve as the unit's main purchasing agent.Key ResponsibilitiesAdministrative SupportPerform receptionist duties, including greeting visitors and...

  • HR Administrative Coordinator

    2 weeks ago

    Worcester, Massachusetts, United States TJX Companies Full time

    Position OverviewThe Human Resources Assistant plays a crucial role in supporting the HR Department by managing various administrative tasks. This position is essential for maintaining smooth operations within the HR function.Key ResponsibilitiesPayroll Management: Assist in the processing of payroll, ensuring accuracy and compliance with company...

  • Healthcare Administrative Coordinator

    2 weeks ago

    Worcester, Massachusetts, United States Edward M. Kennedy Community Health Center, Inc. Full time

    Position: Healthcare Administrative Coordinator at Edward M. Kennedy Community Health CenterAre you seeking a rewarding opportunity where your contributions can lead to meaningful change? If you are enthusiastic about enhancing health equity and supporting individuals in need, this position may be ideal for you.Become a part of the dynamic team at Edward M....