Administrative Specialist

2 weeks ago


Stafford, United States Stafford County, VA Full time
Job Title: Administrative Specialist

We are seeking a highly skilled Administrative Specialist to join our team in Stafford County, VA. As an Administrative Specialist, you will be responsible for transcribing audio and video recordings related to law enforcement activities into written documents.

Key Responsibilities:
  • Listen to audio recordings and type the dialogue and relevant sounds into written format.
  • Ensure the transcription is completed with a high degree of accuracy and attention to detail.
  • Contact originators of recorded/written reports to clarify or correct statements that cannot be resolved by critical review of original source materials.
  • Review and edit transcriptions for grammatical errors, clarity, and consistency, and ensure the documents accurately reflect the content of the audio.
  • Access departmental restricted-use databases and communications systems to locate essential information.
  • Handle difficult situations with assistance from the supervisor in making decisions on whether a report requires additional information or interpretation.
  • Maintain required physical security and confidentiality of information encountered or created during the course of assigned duties.
  • Often work under tight deadlines, as timely transcriptions can be critical in ongoing investigations and legal proceedings.
  • Print and distribute transcribed reports to appropriately qualified individuals/agencies.
  • Utilize PC with computer software as well as a headset and digital transcriber to transcribe statements.
  • Complete other administrative duties as assigned.
Requirements:
  • Knowledge of law enforcement-related terminology, acronyms, codes, and abbreviations typically appearing in oral and written communications.
  • Rules and practices of English language spelling, grammar, and editing.
  • Departmental requirements for maintenance of required security and confidentiality of information encountered in the performance of assigned duties.
  • Skill in use of transcribing and recording equipment, use of computer-based resources for preparing reports in required formats, understanding and interpreting voice recordings, proofreading of transcribed materials to determine the accuracy of transcription, prioritizing assigned work to meet legal and departmental requirements for accuracy and timeliness, performing operator-level servicing and maintenance of assigned recording/dictation equipment.
  • Ability to type a minimum of 55 wpm, excellent grammar/punctuation skills, and attention to detail.
  • Bilingual abilities are a preferred, but not required.
Education and Experience:
  • Combination of education and experience equivalent to graduation from high school supplemented by coursework in business management or English composition.
  • Minimum of one year of experience in data transcription or clerical support field involving heavy data processing.

Please note that all employees are required to have direct deposit of their bi-weekly paychecks into one or more financial institution(s) of their choice. Information must be presented at time of hire. Proper Identification must be shown at time of hire in order to complete the necessary paperwork for compliance with the Immigration Control and Reform Act of 1986.



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