Administrative Support Specialist

24 hours ago

Stafford, Virginia, United States Stafford County Public Schools Full time
Job Title: Administrative Assistant

Job Summary:

The Office of Human Resources and Talent Development (HRTD) at Stafford County Public Schools is seeking an Administrative Assistant to provide clerical support for recruitment and licensure activities. The successful candidate will maintain accurate records, support reliable HR processes, and collaborate with colleagues to develop and update administrative systems.

Main Job Tasks and Responsibilities
  • Maintain Accurate Records and Support Reliable HR Processes
    • Support HR Generalists and HRTD administrators to collect and review documentation related to licensure and ensure accurate applications are prepared for submission to the Virginia Department of Education.
    • Ensure documentation is accurate and current for license renewal.
    • Check and review documents, data sources, and social media posts for accuracy, completeness, and conformance to established standards.
    • Collaborate with colleagues to develop and update administrative systems to make them more efficient.
  • Provide Clerical Support to Department and School-Based Hiring Managers
    • Assist with the coordination of SCPS-hosted hiring events as well as events hosted by others.
    • Collect candidate data from all recruitment events.
    • Assist with schedule management for recruitment events and preparation of printed materials as needed.
    • Prepare and deliver correspondence on behalf of the department as needed.
  • Support and Demonstrate Core Values of the Department of Human Resources
    • Responds promptly and thoroughly to written and oral requests for information.
    • Maintains a clean, neat appearance, appropriate to position.
    • Maintains a record of appropriate attendance and punctuality.
    • Serves as an optimal role model for students, colleagues, and the general public.
    • Works in close harmony with colleagues, supervisors, and co-workers.
    • Complies with all District and School policies and regulations, including but not limited to guidelines for confidentiality.
    • Performs other related duties as required/assigned.
Education and Experience
  • High School Diploma or equivalent required.
  • Two (2) years of job-related experience required.
  • Fluency with MS Office products (Word and Excel) and Google Suite (Docs, Sheets, and Drive), or ability to quickly acquire such fluency, required.
  • Training or professional experience related to clerical duties preferred.
  • Experience using document management systems and/or human resource information systems preferred.
Knowledge, Skills, and Abilities
  • Knowledge
    • Standard office practices and procedures, equipment, and clerical skills.
    • Thorough knowledge of English grammar, usage, spelling, punctuation, and computation skills.
  • Skills
    • Operation of a variety of office and computer equipment.
    • Operation of a variety of information and tracking systems.
  • Abilities
    • Establish and maintain effective working relationships with others.
    • Demonstrate excellent oral and written communication skills and ability to greet the public warmly.
    • Work cooperatively and positively with staff, students, and community.
    • Demonstrate effective time management and organizational skills.
    • Demonstrate initiative and flexibility.
Working Conditions and Physical Requirements
  • Work environment is primarily inside, where the noise and temperature levels are moderate.
  • The work is medium work which requires exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
  • The following physical and mental abilities are representative of those expected to complete the essential functions of the job: standing for prolonged periods; sitting for prolonged periods; repetitive motions with the hands, wrists, or fingers; repetitive motions with force on the back or lower body; understanding and communicating in spoken language; understanding and communicating in written language; making decisions using logic and rational thinking.

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