Administrative Assistant

2 days ago


Stafford, United States Stafford County, VA Full time
Job Summary

We are seeking an experienced Administrative Specialist II to join our team in Stafford County, VA. As an Administrative Specialist II, you will provide primary office assistance and administrative support in a department, following established procedures and making informed decisions and recommendations.

Key Responsibilities
  • Coordinates the preparation and maintenance of detailed, complex, and/or confidential records and files.
  • Prepares reports and assists the public.
  • Provides limited supervision over supportive office personnel.
  • Assists the public with the completion of various records, applications, etc.
  • Coordinates the arrangement of meetings, conferences, inspections, etc.
  • Processes accounts receivable, accounts payable, payroll, budgetary, and other financial data.
  • Prepares and maintains a variety of office files, accounts, and other records.
  • Assists with reconciliation of bank statements and prepares detailed financial, statistical, and project status reports.
  • Enters a variety of data into computer systems and verifies statistical and other records for accuracy and completeness.
  • Takes and transcribes dictation and types a variety of documents.
Requirements
  • Any combination of education and experience equivalent to high school and 3 years of experience in administrative and office work.
  • Graduation from an accredited community college with major coursework in business management or a related field is desired.
Working Conditions

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects.

Work requires reaching, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data.



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