Administrative Specialist III

1 week ago

Stafford, United States Marathon TS Full time

Marathon TS is looking for an Administrative Specialist III that oversees the Administrative tasks assigned, and ensures the proper analytical assessment is conducted to effectively support the Government Administrative Lead Manager of a multifaceted program. The AS-III will support a multi-disciplined team that executes critical aspects of program acquisition and Admin support and general operations for both active and closure candidate FMS cases.

Essential Duties & Job Functions:

The Administrative Specialist - III (AS-III) will provide Administrative support to include:

  • Meetings and Conferences. The contractor shall coordinate, prepare for, and participate in program reviews and meetings. Develop meeting agendas, assist with briefing charts, provide audio-visual setup, and administration. Provide meeting support, record and publish minutes and action items.
  • FMS Case Closure. The contractor shall review the inventory of FMS cases in supply/service complete (SSC) status, provide recommendations on case closure actions, identify issues hindering case closure, and prepare summary reports and metrics. Research contracts and funding document discrepancies, compare financial and logistics system data. This also includes management of FMS case files for closed cases and cases transferred to the FMS Policy Team. Collect and edit documents for foreign release. Task involves reformatting documents for release to foreign countries.
  • Track document status until approved. Coordinate with various security specialists to track status and report status to the IP FMS international manager and during FMS meetings. Once documents are formatted for release, they are given to security offices to review. The documents must be tracked from initiation until final IP FMS approval. This requires knowing where documents are throughout each step of the approval process.
  • Present current document status during selected FMS meetings.

Accountable For

  • Prepare comprehensive and accurate Administrative Tasks and Administrative data and products, spreadsheets, charts, PowerPoint presentations, timely submission of all reports and Administrative documents to meet established customer milestones regarding meetings, conferences, and FMS Case Closures.
  • Establish and maintain effective working relationships with the customer in Admin and FMS Case Closure Team.
  • Exercise sound independent judgment.
  • Establish and maintain effective working relationships with all Government FMS and Chugach Team members.
  • Communicate clearly and concisely, both orally and in writing.
  • Understanding of Government contracts, correspondence, reports, and records.
  • Keep the Project Manager apprised of unique situations and problems encountered.
  • Harmoniously work with other Government and Chugach employees and customers.

Job Requirements (Education, Experience, Professional Associations):

Mandatory

  • H/S Degree, GED,
  • At least five (5) years of experience in performing Administrative tasks.
  • Demonstrated ability and experience managing Administrative duties and supporting contracts or offices with similar scope of work and duties.
  • Basic working knowledge of the FAR.
  • Must be proficient in PowerPoint and Excel.
  • Ability to operate office equipment and use Microsoft Office Suite including Word, and Access.
  • U.S. Citizenship.
  • Ability to obtain a Secret security clearance.

Preferred

  • Bachelor's degree or three years of program Acquisition experience
  • Knowledge and experience of support to a government contract office, professional office environment, etc.
  • Experience in graphic design.
  • Prefer knowledge and proficiency with other like systems as Microsoft Suite for presentations and displays.
  • Customer service experience.

  • Information Systems Specialist III

    1 week ago

    Stafford, United States Vets Hired Full time

    About the JobAt Vets Hired, we are seeking a highly skilled Information Systems Specialist III to join our team. This role is responsible for implementing and maintaining information systems, including business systems, networks, and standalone systems, as well as databases.Key ResponsibilitiesImplement and maintain information systems, including business...

  • Administrative Specialist

    2 weeks ago

    Stafford, United States Stafford County, VA Full time

    Job Title: Administrative SpecialistWe are seeking a highly skilled Administrative Specialist to join our team in Stafford County, VA. As an Administrative Specialist, you will be responsible for transcribing audio and video recordings related to law enforcement activities into written documents.Key Responsibilities:Listen to audio recordings and type the...

  • Administrative Support Specialist

    2 weeks ago

    Stafford, Virginia, United States ILLUMEN GROUP INC Full time

    Job SummaryIllumen Group Inc. is seeking a highly skilled Administrative Support Specialist to manage and support key programs within Health and Human Services (HHS). This role will be responsible for the administration of the Reasonable Accommodations Program, Interpreting and Accessibility Program, and EEO Complaints Branch Program.Key...

  • Administrative Support Specialist

    3 weeks ago

    Stafford, Virginia, United States ILLUMEN GROUP INC Full time

    Job Title: Administrative Support SpecialistIllumen Group Inc. is seeking a highly skilled Administrative Support Specialist to join our team. As a key member of our organization, you will play a vital role in managing and supporting our programs within Health and Human Services (HHS).Key Responsibilities:Administer the intake process for reasonable...

  • Senior Administrative Support Specialist

    5 days ago

    Stafford, Virginia, United States Honu Full time

    Job Title: Senior Admin Support SpecialistJob Summary:Rivet Operations Company LLC is seeking a highly skilled Senior Admin Support Specialist to provide professional administrative support to multiple enterprise IT portfolio offices. The successful candidate will be responsible for establishing, implementing, managing, and maintaining action tracker tools,...

  • Innovation Specialist

    2 weeks ago

    Stafford, United States Vets Hired Full time

    About the job Innovation Specialist - Level III seeking qualified candidates to support the Department of Navy's (DON) Financial Management Transformation Initiatives in the execution of: Operational Data Cleansing for the Chief of Naval Installations Command (CNIC) and Naval Facilities and Engineering Command (NAVFAC). Candidates would have experience...

  • Program Analyst III

    7 days ago

    Stafford, United States Marathon TS Full time

    Program Analyst III120k-124k/yearDoDStafford VA - OnsiteMarathon TS is looking for a Program Analyst – III (PA-III) that oversees the operational planning, establishment, execution, and evaluation of a multifaceted division for our client. The PA-III will support a multi-disciplined team that executes critical aspects of program acquisition support and...

  • Program Analyst III

    1 week ago

    Stafford, United States Marathon TS Full time

    Program Analyst III120k-124k/yearDoDStafford VA - OnsiteMarathon TS is looking for a Program Analyst – III (PA-III) that oversees the operational planning, establishment, execution, and evaluation of a multifaceted division for our client. The PA-III will support a multi-disciplined team that executes critical aspects of program acquisition support and...

  • Program Analyst III

    1 week ago

    Stafford, United States Marathon TS Full time

    Program Analyst III120k-124k/yearDoDStafford VA - OnsiteMarathon TS is looking for a Program Analyst – III (PA-III) that oversees the operational planning, establishment, execution, and evaluation of a multifaceted division for our client. The PA-III will support a multi-disciplined team that executes critical aspects of program acquisition support and...

  • Program Analyst III

    2 weeks ago

    Stafford, United States Marathon TS Full time

    Marathon TS is looking for a Program Analyst – III (PA-III) that oversees the operational planning, establishment, execution, and evaluation of a multifaceted division for our client. The PA-III will support a multi-disciplined team that executes critical aspects of program acquisition support and general operations for both active and closure candidate...

  • Administrative Support Specialist

    3 weeks ago

    Stafford, United States Amentum Full time

    Amentum is seeking highly motivated, self-starting office Administrative Support Specialists.Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Ability to obtain and maintain a Secret clearance.Responsibilities:Records and file managementEmployee in- and...

  • Administrative Assistant

    3 weeks ago

    Stafford, United States Stafford County, VA Full time

    Job SummaryWe are seeking an experienced Administrative Specialist II to join our team in Stafford County, VA. As an Administrative Specialist II, you will provide primary office assistance and administrative support in a department, following established procedures and making informed decisions and recommendations.Key ResponsibilitiesCoordinates the...

  • Pharmacy Administrative Specialist

    3 weeks ago

    Stafford, Texas, United States Houston Methodist Cypress Hospital Full time

    Job SummaryHouston Methodist Cypress Hospital is seeking a highly skilled Pharmacy Administrative Specialist to join our team. This role is responsible for providing and coordinating pharmaceutical care to patients through medication use evaluations, drug policy development, and continuous quality management activities.Key ResponsibilitiesDevelop and...

  • Administrative Assistant

    2 weeks ago

    Stafford, United States Burnett Specialists Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Receptionist to join our team at Burnett Specialists. The successful candidate will be responsible for providing exceptional customer service, managing front desk operations, and performing various administrative tasks.Key ResponsibilitiesProvide a positive and welcoming experience for...

  • Contract Administrator

    3 weeks ago

    Stafford, United States Corps Solutions Full time

    Job Title: Contracts SpecialistCorps Solutions is seeking a highly skilled Contracts Specialist to join our team. As a key member of our procurement team, you will be responsible for managing and coordinating all activities involved in the administration and management of contracts, subcontracts, and task orders.Key Responsibilities:Develop, execute, and...

  • Administrative Support Specialist

    2 weeks ago

    Stafford, United States HCS HOLDING COMPANY LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our busy office manager. The ideal candidate will have proficiency in Microsoft Excel, Word, Adobe Pro, Google Docs, Sheets, and Forms.Key ResponsibilitiesProvide administrative support to the office manager, including answering phones, filing, scanning,...

  • Administrative Coordinator

    4 weeks ago

    Stafford, United States Bering Straits Native Corporation (BSNC) Full time

    Job SummaryBering Straits Native Corporation (BSNC) is seeking a highly skilled Administrative Specialist to support the Ground Based Air Defense Engineering and Logistics Contract at Quantico, VA.Key ResponsibilitiesPlan and monitor the execution of all program tasksMaintain regular communication with the Government to keep them apprised of all program...

  • Administrative Support Specialist

    4 weeks ago

    Stafford, Texas, United States Employbridge Full time

    Staffing Assistant OpportunityWe are seeking an energetic and detail-oriented individual to join our Resource MFG team as a Staffing Assistant. In this role, you will have the opportunity to utilize your administrative and customer service skills in a fast-paced office environment.About the RoleAs a Staffing Assistant, you will be responsible for providing...

  • Administrative Support Specialist

    3 weeks ago

    Stafford, Virginia, United States Stafford County Public Schools Full time

    Job Title: Administrative AssistantJob Summary:The Office of Human Resources and Talent Development (HRTD) at Stafford County Public Schools is seeking an Administrative Assistant to provide clerical support for recruitment and licensure activities. The successful candidate will maintain accurate records, support reliable HR processes, and collaborate with...

  • Contract Specialist

    2 weeks ago

    Stafford, United States Corps Solutions Full time

    Job Title: Contract SpecialistCorps Solutions is seeking a highly skilled Contract Specialist to join our team. As a Contract Specialist, you will be responsible for managing and coordinating all activities involved in the administration and management of all contracts, subcontracts, and task orders in accordance with Federal Regulations, company policy and...