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HR Operations Coordinator

2 months ago

West Hartford, United States University of Saint Joseph Full time
Job Overview

The Human Resources Specialist plays a crucial role in overseeing the ADP system, which manages employee data and payroll functions. This position is responsible for entering and verifying information, offering technical assistance, managing user access, and driving system enhancements. Additionally, the HR Specialist will handle various administrative tasks related to Human Resources, such as maintaining employee records, facilitating onboarding and offboarding processes, and serving as the first point of contact for employee inquiries.

Key Responsibilities
  • Ensure accurate and timely entry of new hire, status change, and termination data into the HR/Payroll system; provide necessary documentation for employment changes.
  • Maintain effective communication with Payroll and Benefits teams regarding employee status and benefits modifications.
  • Assist with payroll processes by ensuring timely management of adjunct faculty contracts and onboarding for new employee classifications.
  • Utilize functional and technical expertise to offer guidance and informal training to employees regarding the HR information system.
  • Organize and maintain personnel files in compliance with legal standards, whether in electronic or paper format.
  • Process all employment verification requests promptly.
  • Support the updating and maintenance of forms, policies, and procedures; develop process guides and reference materials.
  • Conduct regular audits of employee data and communicate with supervisors and employees to rectify any discrepancies.
  • Develop a strong understanding of employment laws and University policies; provide consultation to supervisors to ensure compliance.
  • Monitor HR budget expenditures and manage payment processing for bills.
  • Assist the HR team with logistics for new employee onboarding and orientation, as well as employee training programs.
  • Identify opportunities for process improvements to enhance the efficiency of Human Resource functions.
  • Provide backup support for other HR functions as needed and perform additional duties as assigned.
Qualifications
  • A Bachelor's degree is preferred; however, a high school diploma with equivalent HR experience may be considered.
  • Experience with ADP (WFN) is strongly preferred.
  • Prior experience in a related field is highly desirable.
Additional Skills
  • Exceptional organizational abilities with a knack for prioritizing multiple tasks while ensuring accuracy.
  • Ability to handle confidential information with the utmost discretion.
  • Capable of working independently while also being an effective team player.
  • Strong verbal and written communication skills, comfortable interacting with candidates, colleagues, and external stakeholders.
  • Cultural competency to engage with a diverse employee and student population.
  • Proficient in general computer skills, including MS Office Suite and HR/Payroll software.
  • Demonstrates professionalism, leadership, and creative problem-solving skills.
  • Professional demeanor and appearance, capable of representing the University positively.
  • Commitment to the mission of the University of Saint Joseph.
  • Physical capability to perform essential job functions, with or without reasonable accommodation.