Human Resources Specialist

2 weeks ago

Washington, United States National Democratic Institute Full time
About Us


The National Democratic Institute is a nonprofit, nonpartisan organization dedicated to enhancing and fortifying democratic institutions globally through active citizen engagement, transparency, and accountability in governance.

Join Our Mission


Become a vital part of our team and contribute to the advancement of democracy worldwide.


Position Overview


The Human Resources Specialist (HRS) will play a crucial role in supporting the Human Resources department and the broader organization, with a particular emphasis on assisting domestic teams within a unionized framework.

The HRS will engage in various activities related to the complete employee lifecycle, encompassing both administrative and strategic responsibilities associated with diverse HR projects.


Key Responsibilities:
  • Deliver daily HR assistance to employees and the HR team; design and execute a range of HR initiatives, processes, and policies.
  • Offer guidance and interpretation of HR and Collective Bargaining Agreement (CBA) policies to management and staff in relation to operational needs in a unionized setting.
  • Facilitate the onboarding process, including conducting both virtual and in-person new employee orientations (NEO); manage necessary documentation and address inquiries as required.
  • Handle HR-related documentation, such as promotions, equity adjustments, and terminations.
  • Develop Standard Operating Procedures (SOPs) for various HR processes and collaborate with HR leadership to align these processes with HR system capabilities; participate in HR Task Force(s) aimed at improving people programs and initiatives.
  • Assist during employee relations investigations, including note-taking and drafting initial findings for HR Business Partners.
  • Ensure accurate HR-related documentation and data integrity within relevant internal recordkeeping systems; audit and maintain HR-related information on the Staff Portal.
  • Utilize knowledge of employment law to support compliance-related tasks such as EEO reporting and the implementation of new policies and regulations; update employee handbooks as necessary.
  • Foster trust-based, collaborative, and respectful relationships with management and staff, partnering with others across the organization and within Human Resources to cultivate a positive workplace culture through effective communication, policies, and practices.
  • Engage in meetings within Human Resources and with external vendors and stakeholders as needed.
  • Ensure that all Human Resource information is managed with a high degree of sensitivity, confidentiality, and integrity.

Perform additional duties as assigned.


Minimum Qualifications:
  • Bachelor's degree or equivalent experience, preferably in a related field such as Human Resources, industrial/labor relations, or business.
  • Four (4) years of relevant experience in Human Resources; prior experience in an international development organization is advantageous.
  • Experience in employee relations within a union environment is essential.
  • Proficiency in Google Workspace (formerly G Suite); must be comfortable with HR systems and data; strong preference for experience with Ultipro (HRIS); familiarity with HR ticketing systems is also preferred.
  • Exceptional attention to detail with the ability to complete tasks accurately and with a focus on quality.
  • Working knowledge of Human Resources and familiarity with federal, state, and local employment laws, along with a general understanding of business operations.
  • Strong interpersonal skills and cultural sensitivity to effectively engage with individuals within a global organization.
  • Excellent oral and written communication skills; ability to convey information effectively.
  • Ability to maintain composure, exercise discretion, and handle confidential information.
  • Capability to work in a sometimes-ambiguous environment and possess strong problem-solving skills.
  • Capacity to work effectively both independently and as part of a team.

Certifications/Licenses:


HR certification is preferred.


What We Offer:


We are committed to fostering diversity, equity, inclusion, and belonging as core components of our culture. We strive to empower individuals and cultivate a sense of belonging, as these values are integral to our mission and impact. We believe that diverse perspectives help us address the complex challenges we face globally.

We provide a comprehensive benefits package that includes health, dental, vision, a generous PTO policy, flexible schedules, and a 10% employer contribution to the retirement pension.


Additional Information:


While there may be flexibility for remote/hybrid work arrangements, successful candidates must be residents of MD, DC, or VA, or relocate prior to the start of employment at NDI.

Candidates must be legally eligible to work in the U.S. NDI does not provide sponsorship.

NDI is an equal opportunity employer (EEO). As such, NDI makes employment decisions and provides equal employment opportunities without regard to an applicant's or employee's race, religion, color, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, veteran status, or any other basis protected by federal, state, and local laws.

As an equal opportunity employer, NDI encourages individuals with disabilities, including disabled veterans or veterans with service-connected disabilities, to apply.

If you require reasonable accommodation in the application or hiring process, please notify NDI's Human Resources department. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions in accordance with the Americans with Disabilities Act.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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