Corporate Legal Assistant

4 weeks ago

New York, New York, United States Beacon Hill Full time

Job Title: Corporate Legal Assistant

Job Summary:

Beacon Hill is seeking a highly skilled Corporate Legal Assistant to join our team in New York City. As a Corporate Legal Assistant, you will be responsible for providing administrative support to our legal team, including coordinating legal assistant assignments, mentoring new legal assistants, and providing guidance on best practices and firm policies.

Responsibilities:

  • Coordinate legal assistant assignments and workflow within the practice.
  • Mentor new legal assistants in the Alternative Investments practice.
  • Provide guidance on best practices and firm policies for Associates within the practice.
  • Conduct and compile research, maintain/update working group lists and organize due diligence documents.
  • Maintain and update deal closing checklists.
  • Create and maintain transaction deliverables tracking systems and related timelines.
  • Prepare and distribute signature packets to deal participants.
  • Draft form documents/correspondence for deal participants.
  • Draft letters to clients and other counsel.
  • Prepare Uniform Commercial Code (UCC) filings, order lien searches and stay abreast of regulations relating to Article 9 of the UCC.
  • Assist with the creation of corporations and limited liability companies, including preparation of formation documents, ordering searches and overseeing all filing requirements and maintenance obligations.
  • Prepare responses to auditor requests.
  • Maintain and update case contact information.
  • Notarize documents, assist with notary authentication and apostilling/consularization of documents.
  • Review and proofread legal documents (grammar/punctuation, definition/cross reference checks and book reads).
  • Assist with the EDGAR filing process.
  • Assist with closings, draft and review closing checklists and prepare closing binders in electronic and paper format for distribution.
  • Load and organize closing sets and deal documents in relevant databases.
  • Other responsibilities as they may be assigned from time-to-time.

Qualifications:

  • Strong client service and demonstrated written and oral communication skills.
  • Ability to handle and complete multiple projects simultaneously with minimal supervision.
  • Strong organizational skills and an ability to prioritize.
  • Ability to meet deadlines and work well under pressure.
  • Strong attention-to-detail, spelling and grammar skills.
  • Ability to think critically and analytically, and exhibit sound judgment.
  • Effective and proactive team player.
  • Flexible and available to work overtime as needed (includes evening and weekend).
  • Strong computer skills and proficiency in Microsoft Office (Word, Excel and PowerPoint) and Adobe Acrobat.
  • Become a notary public within the first 6 months of employment.
  • Available to report to work on regularly scheduled days and at the scheduled hour.

About Beacon Hill:

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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