Administrative Liaison

2 weeks ago


Gainesville, Florida, United States University of Florida Full time
Job Summary

We are seeking an experienced Administrative Spec II to join our team at the University of Florida. This role will provide administrative support to the Department Chair and faculty members, ensuring the smooth operation of the department.

Key Responsibilities
  • Coordinate travel, lodging, and itineraries for visiting professors and faculty candidates
  • Schedule meetings and conferences, and provide participants with agendas and necessary background information
  • Act as a liaison between the chair and external parties to streamline requests
  • Answer and screen telephone calls for the Chair, providing information and assistance to callers
  • Input ePAFs for faculty, staff, students, and GA's for hiring, job changes, terminations, and additional pays
  • Complete HR 600 forms and assist with hiring documents for new hires
  • Work with the Department Chair to set itineraries for faculty applicants and book travel
  • Track payments to advertising venues and ensure compliance with regulations
  • Process foreign national documents for new hires and renewal documents for current employees
  • Monitor visa status of current foreign national employees and ensure timely processing
  • Process payroll and ensure compliance with federal, state, and local laws and regulations
  • Provide guidance and assistance regarding human resources policies and procedures
  • Serve as the Department's property contact and maintain accurate records
  • Work with UF Records Management to establish retention schedules for academic, personnel, and fiscal records
Requirements
  • Bachelor's degree and three years of relevant experience
  • Excellent customer service skills and ability to maintain a professional demeanor
  • Working knowledge of PeopleSoft online accounting and processing, payroll, and Enterprise Reporting
  • Knowledge of grant management procedures and HR processes
  • Excellent communication and organizational skills
What We Offer

The University of Florida offers a competitive salary and benefits package, as well as opportunities for professional growth and development.



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