Administrative Liaison
2 weeks ago
We are seeking an experienced Administrative Spec II to join our team at the University of Florida. This role will provide administrative support to the Department Chair and faculty members, ensuring the smooth operation of the department.
Key Responsibilities- Coordinate travel, lodging, and itineraries for visiting professors and faculty candidates
- Schedule meetings and conferences, and provide participants with agendas and necessary background information
- Act as a liaison between the chair and external parties to streamline requests
- Answer and screen telephone calls for the Chair, providing information and assistance to callers
- Input ePAFs for faculty, staff, students, and GA's for hiring, job changes, terminations, and additional pays
- Complete HR 600 forms and assist with hiring documents for new hires
- Work with the Department Chair to set itineraries for faculty applicants and book travel
- Track payments to advertising venues and ensure compliance with regulations
- Process foreign national documents for new hires and renewal documents for current employees
- Monitor visa status of current foreign national employees and ensure timely processing
- Process payroll and ensure compliance with federal, state, and local laws and regulations
- Provide guidance and assistance regarding human resources policies and procedures
- Serve as the Department's property contact and maintain accurate records
- Work with UF Records Management to establish retention schedules for academic, personnel, and fiscal records
- Bachelor's degree and three years of relevant experience
- Excellent customer service skills and ability to maintain a professional demeanor
- Working knowledge of PeopleSoft online accounting and processing, payroll, and Enterprise Reporting
- Knowledge of grant management procedures and HR processes
- Excellent communication and organizational skills
The University of Florida offers a competitive salary and benefits package, as well as opportunities for professional growth and development.
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Administrative Liaison
2 weeks ago
Gainesville, Florida, United States University of Florida Full timeJob Summary:The Administrative Spec II will provide administrative support to the Department Chair and faculty members. This includes coordinating travel arrangements, scheduling meetings, and providing administrative assistance with various tasks.Key Responsibilities:Coordinate travel arrangements for visiting professors and faculty candidatesSchedule...
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Physician Liaison Specialist
2 weeks ago
Gainesville, Florida, United States Florida Orthopaedic Institute Full timeJob SummaryWe are seeking a highly skilled Physician Liaison to join our team at Florida Orthopaedic Institute. As a key member of our marketing team, you will be responsible for driving the promotion and marketing of our organization to potential referring physicians, prospective patients, and the community at large.Key Responsibilities:Develop and...
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Physician Liaison Specialist
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Gainesville, Florida, United States Orthopaedic Solutions Management Full timeJob SummaryWe are seeking a highly motivated and experienced Physician Liaison to join our team at Orthopaedic Solutions Management. The successful candidate will be responsible for driving the promotion and marketing of our organization to potential referring physicians, prospective patients, and the community at large.Key Responsibilities:Develop and...
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Administrative Fellow
2 weeks ago
Gainesville, Florida, United States University of Florida Full timeAdministrative Fellowship OpportunityWe are seeking a highly motivated and detail-oriented individual to join our team as an Administrative Fellow. This two-year, full-time paid position provides a unique opportunity to gain hands-on experience in healthcare operations and develop leadership skills in a dynamic and fast-paced environment.Key...
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Administrative Fellow
2 weeks ago
Gainesville, Florida, United States University of Florida Full timeAdministrative Fellowship OpportunityThe University of Florida College of Medicine is seeking a highly motivated and detail-oriented individual to fill the Administrative Fellowship position. This two-year, full-time paid position provides a unique opportunity for professional growth and development in a dynamic and fast-paced academic medical center...
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Administrative Assistant II
4 weeks ago
Gainesville, Florida, United States University of Florida Full timeJob SummaryWe are seeking an experienced Administrative Support Specialist II to join our team at the University of Florida. This role will provide administrative support to the department chair, faculty, and staff, ensuring the smooth operation of daily activities.Key ResponsibilitiesProvide administrative support to the department chair, including...
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Administrative Specialist II
3 weeks ago
Gainesville, Florida, United States University of Florida Full timeJob SummaryThe University of Florida seeks a highly skilled and detail-oriented Administrative Specialist II to join the PCard Team. As a key member of the team, you will be responsible for supporting the PCard Program Administrator and ensuring the smooth operation of the PCard process.Key ResponsibilitiesReview and approve PCard applications, cancel cards,...
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Administrative Specialist II
1 month ago
Gainesville, Florida, United States University of Florida Full timeJob SummaryWe are seeking an experienced Administrative Specialist II to join our team at the University of Florida. The successful candidate will be responsible for providing administrative support to the PCard Team, including reviewing and approving PCard applications, canceling cards, and running terminated employee reports.Key ResponsibilitiesReview and...
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Administrative Specialist II
4 days ago
Gainesville, Florida, United States University of Florida Full timeJob Summary:The Administrative Specialist II position provides critical administrative support to the Department of Mathematics at the University of Florida. This role reports to the Administrative Specialist III and is responsible for personnel and payroll functions, including appointments, payroll distribution, and ensuring compliance with university and...
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Administrative Specialist II
4 weeks ago
Gainesville, Florida, United States University of Florida Full timeJob SummaryWe are seeking an experienced Administrative Specialist II to provide advanced administrative support to the Associate and Assistant Vice Presidents for Student Life at the University of Florida.Key ResponsibilitiesCoordinate meetings and manage calendars, independently screening and prioritizing appointment requests based on necessity and...
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Research Administrator III
3 weeks ago
Gainesville, Florida, United States InsideHigherEd Full timeJob Title: Research Administrator IIIInsideHigherEd is seeking a highly skilled Research Administrator III to join our team. As a key member of our Sponsored Programs Administration team, you will be responsible for managing pre-award and post-award activities for a portfolio of Principal Investigators (PIs).Key Responsibilities:Assist PIs in the...
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Research Associate, Corporate
5 days ago
Gainesville, Florida, United States UF Health Shands Full timeJob SummaryWe are seeking a highly organized and detail-oriented Research Associate to provide administrative support for our Corporate Relations team in the UF Health Science Center Advancement office.Key ResponsibilitiesProspect and engage with private funders to support the Corporate Relations team's fundraising effortsAssist with compiling funding...
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Associate Chief Medical Officer
1 month ago
Gainesville, Florida, United States HCA Florida North Florida Hospital Full timeJob SummaryThe Assistant Chief Medical Officer (ACMO) plays a crucial role in ensuring the highest level of medical care is provided by the medical staff at HCA Florida North Florida Hospital. Reporting directly to the Chief Medical Officer, the ACMO is responsible for the direction, planning, and coordination of all physician-related activities.Key...
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Academic Program Manager
2 weeks ago
Gainesville, Florida, United States Pace Full timeAcademic Manager Job DescriptionPace is seeking a highly skilled Academic Manager to join our team. As a key member of our leadership team, you will be responsible for guiding and managing the administrative day-to-day academic program and implementing strategies to drive student success.Key Responsibilities:Collaborate with the Social Services team to...
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Scientific Laboratory Manager
5 days ago
Gainesville, Florida, United States InsideHigherEd Full timeJob Title: Scientific Laboratory ManagerAs a Scientific Laboratory Manager, you will be responsible for overseeing the development and maintenance of lab bioinformatic capabilities, including receiving training, participating in genomics collaborations, and providing bioinformatic assistance to laboratory personnel.Key Responsibilities:Develop and maintain...
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Healthcare Credentialing Manager
2 days ago
Gainesville, Florida, United States UF Health Full timeCredentialing and Provider Enrollment ExpertUF Health seeks a skilled Credentialing and Provider Enrollment Specialist to manage the credentialing and provider enrollment function for Shands HealthCare. The successful candidate will ensure that all Medical Staff and Allied Health Professional staff providing medical care or treatment of patients throughout...
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Gainesville, Florida, United States University of Florida Full timeJob Title: Assistant Director of Development, Leadership Annual GivingReporting to the Senior Director of Development Administration for University Initiatives, the Assistant Director of Development, Leadership Annual Giving will be focused on qualifying and soliciting leadership annual giving prospects ($1,000-$10,000).The incumbent will identify,...
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Healthcare Relationship Manager
2 months ago
Gainesville, Florida, United States Orthopaedic Solutions Management Full timeJob OverviewPosition Summary:The Physician Liaison at Orthopaedic Solutions Management plays a pivotal role in promoting the organization to potential referring physicians, prospective patients, and the broader community. This position is responsible for crafting and executing strategies aimed at enhancing relationships with referring physicians, developing...
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Healthcare Relationship Manager
2 months ago
Gainesville, Florida, United States Orthopaedic Solutions Management Full timeJob OverviewPosition Summary:The Physician Liaison at Orthopaedic Solutions Management plays a crucial role in promoting and marketing the organization to potential referring physicians, prospective patients, and the broader community. This position is responsible for developing and executing strategies to enhance relationships with referring physicians,...
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Literacy Implementation Specialist
6 days ago
Gainesville, Florida, United States University of Florida Full timeLiteracy Implementation SpecialistWe are seeking a highly skilled Literacy Implementation Specialist to join our team at the University of Florida. As a key member of our implementation team, you will play a critical role in supporting the development and implementation of high-quality literacy programs.Responsibilities:Facilitate and support team members in...