Global Stock Administration Manager

6 days ago


Irvine, California, United States Western Digital Full time
Job Summary

We are seeking a highly skilled Global Stock Administration Manager to join our team at Western Digital. As a key member of our Securities and Corporate Governance team, you will be responsible for managing the administration of our company's stock incentive and employee stock purchase plans.

Key Responsibilities
  • Global Stock Plan Administration: Manage the complete cycle and reconciliations for global equity activity, including account creation and updates, grants, award releases, bi-annual ESPP purchases/enrollment, etc.
  • Compliance and Reporting: Ensure compliance with required U.S. federal, U.S. state, and international reporting and regulations; monitor international regulatory and tax compliance. Prepare timely and accurate reporting and filings on the prescribed due dates.
  • Collaboration and Communication: Partner with People Solutions (HR) and Compensation, Legal, Financial Reporting, Tax, HRIS, Global Mobility, and Payroll to ensure accurate and compliant operations, reporting, processes, and integrity of our stock incentive and employee stock purchase plans.
  • Equity Award Services: Provide equity award services and support to global plan participants through various means of outreach and education.
  • Process Improvement: Utilize previously acquired experience to become actively involved in day-to-day processes and procedures that meet audit standards in order to develop and maintain a plan for process improvements, including product and system enhancements and automation, vendor selection and management.
  • Financial Reporting: Manage reporting of stock-based compensation for financial reporting purposes, including timely information to Finance stakeholders; account and outstanding share reconciliations; interact with internal and external auditors in support of monthly and quarterly review and audits.
  • Regulatory Compliance: Ensure compliance with Sarbanes-Oxley controls and initiatives; provide timely and accurate reporting and review to support Annual Report and Proxy Statement (i.e., tables relating to equity compensation).
  • Section 16 Reporting: Ensure compliance with Section 16 reporting obligations, including preparation and filing of SEC Forms 3, 4, and 5 via EDGAR.
  • China SAFE Filing: Manage China SAFE filing and compliance process, including preparation of quarterly China SAFE filings, reconcile China SAFE bank account, and application reviews.
  • IRC § 6039 Compliance: Manage processes, filings, and mailings in compliance with IRC § 6039.
  • Year-End Statement Mailings: Manage year-end statement mailings to participants.
  • Share Issuances: Track and monitor share issuances under S-8 Registration statements.
  • Equity Processing: Assist with any equity processing relating to M&A and spinoff transactions.
  • Insider Trading Program: Manage processes related to and compliance of insider trading program and policies.
  • 10b5-1 Planning: Assist insiders with 10b5-1 planning.
  • Ad-Hoc Reporting: Provide support for ad-hoc reporting and analytics for stock-based compensation.
  • Regulatory Updates: Keep current with regulatory, legal, and other developments (e.g., SEC, FASB, IRS, and non-U.S. tax rules and regulations) affecting the treatment of equity compensation.
Requirements
  • Global Stock Plan Administration Experience: Strong knowledge and experience in global stock plan administration, including securities, tax, financial reporting, and accounting laws and regulations.
  • Minimum 8 Years' Experience: Minimum of 8 years' experience in global stock administration with a global, public company.
  • Equity Edge Online Experience: Advance experience with Equity Edge Online.
  • Technical Skills: Proficient with MS Word, MS Excel, and their functions.
  • Leadership and Analytical Skills: Ability to manage people, processes, and systems to maximize effectiveness and potential; advanced analytical ability, attention to detail, and strong organizational skills; ability to identify issues and provide solutions.
  • Equity Process Knowledge: Understanding of entire equity process cycle, including interdependencies between Stock Administration, Legal, Finance, Payroll, Tax, and Human Resources.
  • Certification: Certified Equity Professional (CEP) designation.
  • Education: Requires a Bachelor's Degree or equivalent experience.


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