Administrative Support Specialist
1 day ago
We are seeking a highly skilled and experienced Administrative Assistant II to provide confidential secretarial and administrative support to the Chief Academic Officer and the Academic Office. The successful candidate will manage the clerical and administrative support activities for this senior executive's office, exercising considerable discretion and independent judgment in overseeing complex and confidential matters.
Key Responsibilities- Directs the administrative activities for the assigned office, in partnership with the Executive and Special Assistant.
- Implements administrative decisions and policies, transmitting instructions with the authority of the supervisor.
- Supports the schedule of the Chief Academic Officer, ensuring their preparation for meetings and events.
- Manages the Academic office conference and meeting space, scheduling and maintaining facilities.
- Leads phone line management, associated with all lines supporting the Academic Offices.
- Screens and manages requests and inquiries, processing sensitive and confidential information.
- Manages the entry of payroll and associated leaves processes and approvals.
- Develops and oversees the maintenance of administrative manuals, guides, and filing systems.
- Supports the design and implementation of administrative processes associated with leaves and signature requests.
- Orders necessary equipment and materials, monitoring annual purchases for control of supply costs.
- Represents the Chief Academic Officer, presenting and discussing administrative matters as directed.
- Monitors office and administrative activities to ensure compliance with Federal, State and City affirmative action requirements.
- Demonstrates people skills that ensure effective teambuilding and understanding of the team process.
- Bachelor's degree from an accredited college or institution.
- Three years of experience providing administrative support to a department head or senior manager.
- Additional administrative support experience may be substituted on a year for year basis for the education requirement.
- Knowledge of the principles and practices of administrative analysis.
- Knowledge of office practices and protocol.
- Knowledge of principles and procedures of office management and supervision.
- Knowledge of standard record maintenance procedures.
- Excellent oral and written communication skills.
- Proficient skill in the use of technical computer applications, including Microsoft Word, Excel, PowerPoint, and Outlook or similar package.
- Skills in planning and coordinating administrative and/or clerical functions.
- Skills in setting work priorities and assigning work.
- Skills in expressing ideas and abstract thoughts clearly in both written and oral form.
- Ability to conduct administrative and organizational studies and to make recommendations for improvements.
- Ability to collect, compile, analyze data, assemble information, and prepare reports.
- Ability to interpret the administrative policies and procedures of the City Schools.
- Ability to establish and maintain effective working relationships with associates, officials, and employees.
- Ability to prioritize, plan, and execute multiple, complicated, and continuing assignments in a timely manner.
This position is eligible for benefits. To review the available options, please see the information relevant to the union for this position by viewing the following link:
Baltimore City Public Schools does not discriminate in its employment, programs, and activities based on race, ethnicity, color, ancestry, national origin, nationality, religion, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy or parenting status, family structure, ability (cognitive, social/emotional, and physical), veteran status, genetic information, age, immigration or citizenship status, socioeconomic status, language, or any other legally or constitutionally protected attributes or affiliations.
Discrimination undermines our community's long-standing efforts to create, foster, and promote equity and inclusion for all. Some examples of discrimination include acts of hate, violence, harassment, bullying, or retaliation.
For more information, see Baltimore City Board of School Commissioners Policies JBA (Nondiscrimination - Students), JBB (Sex-Based Discrimination - Students), JICK (Bullying, Harassment, or Intimidation of Students), ACA (Nondiscrimination - Employees and Third Parties), ACB (Sexual Harassment - Employees and Third Parties), ACD (ADA Reasonable Accommodations), and ADA (Equity), and the accompanying City Schools Administrative Regulations.
City Schools also provides equal access to the Boy and Girl Scouts and other designated youth groups. Link to Full Nondiscrimination Notice.
This position is affiliated with the PSRP bargaining unit.
This position is affiliated with the City Retirement Plan.
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