Administrative Support Specialist
1 day ago
We are seeking a highly skilled and experienced Administrative Assistant II to provide confidential secretarial and administrative support to the Human Capital team and manage the office's clerical and administrative support activities.
Key Responsibilities- Direct and support the administrative activities for the assigned office.
- Interpret administrative decisions and policies, and transmit orders and instructions with the authority of the supervisor.
- Manage the schedule of the Chief Officer and ensure their preparation for meetings and events.
- Assist in developing and monitoring departmental budgets.
- Screen and handle requests and inquiries as deemed appropriate.
- Examine, recommend, and implement policies and procedures.
- Represent the Chief Officer at meetings, presenting and discussing administrative matters as directed.
- Monitor program activities to ensure compliance with Federal, State, and City affirmative action requirements.
- Compose and draft correspondence, research and prepare reports.
- Prepare and format presentations and related materials.
- Draft and/or prepare manuscripts, statements, tables, forms, and other documents from corrected copy, rough draft, or instructions.
- Monitor the status/action of CEO cabinet delegated assignments and/or tasks.
- Develop and oversee the maintenance of administrative manuals, guides, and filing systems.
- Order necessary equipment and materials and monitor annual purchases for control of supply costs.
- Demonstrate interpersonal skills that ensure effective teambuilding and understanding of the team process.
- Perform and promote all activities in compliance with equal employment and nondiscrimination policies; follow federal laws, state laws, school board's policies, and professional standards.
- Bachelor's degree or equivalent relevant professional experience required; degree must be from an accredited college or institution.
- Two years of experience providing administrative support to a department head or senior manager.
- Additional administrative support experience may be substituted on a year-for-year basis for the education requirement.
- Knowledge of the principles and practices of administrative analysis.
- Knowledge of office practices and protocol.
- Knowledge of principles and procedures of office management and supervision.
- Knowledge of standard record maintenance procedures.
- Excellent oral and written communication skills.
- Proficient skill in the use of technical computer applications, including Microsoft Word, Excel, PowerPoint, and Outlook or similar package.
- Must be able to pass a Typing Assessment, Microsoft Word, PowerPoint, and Excel exam.
- Skill in planning and coordinating administrative and/or clerical functions.
- Skills in setting work priorities and assigning work.
- Skill in expressing ideas and abstract thoughts clearly in both written and oral form.
- Ability to conduct administrative and organizational studies and make recommendations for improvements.
- Ability to collect, compile, analyze data, assemble information, and prepare reports.
- Ability to interpret the administrative policies and procedures of the City Schools.
- Ability to establish and maintain effective working relationships with associates, officials, and employees.
- Ability to prioritize, plan, and execute multiple, complicated, and continuing assignments in a timely manner.
This position is eligible for benefits. To review the available options, please see the information relevant to the union for this position by viewing the following link:
Baltimore City Public Schools does not discriminate on the basis of race, color, ancestry, or national origin, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, veteran status, genetic information, or age in its employment, programs, and activities and provides equal access to the Boy Scouts of America and other designated youth groups.
-
Administrative Support Specialist
2 days ago
Baltimore, Maryland, United States FLASH Technology Group Full timeJob Title: Administrative Specialist IIAre you an organized and detail-oriented individual with excellent customer service skills? Do you have experience with Microsoft Office Suite and a passion for providing administrative support? We are seeking a highly motivated Administrative Specialist II to join our team at FLASH Technology Group.Job Summary:The...
-
Administrative Support Specialist
2 days ago
Baltimore, Maryland, United States FLASH Technology Group Full timeJob Title: Administrative Specialist IIAre you an organized and detail-oriented individual with excellent customer service skills? Do you have experience with Microsoft Office Suite and a passion for providing administrative support? We are seeking an Administrative Specialist II to join our team at FLASH Technology Group.Job Summary:The Administrative...
-
Administrative Support Specialist
3 weeks ago
Baltimore, Maryland, United States Epiq Full timeJob Description:Epiq is seeking a highly skilled and detail-oriented Service Specialist - FAST to provide administrative support services to our clients. This role involves a variety of tasks, including mail services, copy services, reception, hospitality services, floor coordination, and facilities services.Responsibilities:Mail Services: Metering, sorting,...
-
Administrative Support Specialist
4 weeks ago
Baltimore, Maryland, United States Baltimore City Public School System Full timeJob SummaryWe are seeking a highly skilled and experienced Administrative Assistant II to provide confidential secretarial and administrative support to the Chief Academic Officer and the Academic Office. The successful candidate will be responsible for managing the clerical and administrative support activities for this senior executive's office, exercising...
-
Administrative Support Specialist
4 weeks ago
Baltimore, Maryland, United States Baltimore City Public School System Full timeJob SummaryWe are seeking a highly skilled and experienced Administrative Assistant II to provide confidential secretarial and administrative support to the Chief Academic Officer and the Academic Office. The successful candidate will be responsible for managing the clerical and administrative support activities for this senior executive's office, exercising...
-
Administrative Support Specialist
3 weeks ago
Baltimore, Maryland, United States Baltimore City Public School System Full timeJob SummaryWe are seeking a highly skilled and experienced Administrative Assistant II to join our team at Baltimore City Public Schools. The successful candidate will provide confidential secretarial and administrative support to the Human Capital team and manage the office's clerical and administrative support activities.Key ResponsibilitiesDirect and...
-
Administrative Support Specialist
1 day ago
Baltimore, Maryland, United States Baltimore City Public School System Full timeJob SummaryWe are seeking a highly skilled and experienced Administrative Assistant II to provide confidential secretarial and administrative support to the Chief Academic Officer and the Academic Office. The successful candidate will manage the clerical and administrative support activities for this senior executive's office, exercising considerable...
-
Administrative Support Specialist
4 weeks ago
Baltimore, Maryland, United States ICONMA Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant II to provide administrative support to our team. The successful candidate will have excellent communication and organizational skills, with the ability to work in a fast-paced environment and prioritize multiple tasks.Key ResponsibilitiesProvide administrative support...
-
Administrative Support Specialist
4 weeks ago
Baltimore, Maryland, United States Elior North America Full timeAdministrative Assistant OpportunityWe are seeking a skilled and motivated Administrative Assistant to join our Trio Community Meals team in Baltimore, MD.Key Responsibilities:Assist in administrative tasks and manage daily office needsProvide support to the team in a fast-paced environmentDevelop and maintain administrative systems and...
-
Administrative Support Specialist
3 weeks ago
Baltimore, Maryland, United States Baltimore City Public School System Full timeJob SummaryWe are seeking a highly skilled and experienced Administrative Assistant II to provide confidential administrative support to the Board Executive Officer and manage the clerical and administrative support activities for this senior executive's office.Key ResponsibilitiesDirects the administrative activities for the assigned office.Interprets...
-
Administrative Support Specialist
1 day ago
Baltimore, Maryland, United States Ajilon Full timeAjilon Job OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Ajilon. As an Administrative Assistant, you will play a critical role in supporting our operations team with various administrative and project-related tasks.Key Responsibilities:Monitor and respond to department emails as neededMaintain...
-
Administrative Support Specialist
4 weeks ago
Baltimore, Maryland, United States Baltimore City Public School System Full timeJob SummaryWe are seeking a highly skilled and experienced Administrative Assistant II to join our team at Baltimore City Public Schools. This is a full-time position that requires a strong background in administrative support, excellent communication skills, and the ability to work independently with minimal supervision.Key ResponsibilitiesProvide...
-
Administrative Support Specialist
23 hours ago
Baltimore, Maryland, United States Pyramid Consulting, Inc Full timeAdministrative Assistant III OpportunityWe are seeking a highly skilled and experienced Administrative Assistant III to join our team at Pyramid Consulting, Inc. in Baltimore, MD.Job Summary:The successful candidate will provide administrative support to our senior leadership team, ensuring seamless day-to-day operations and exceptional customer service.Key...
-
Administrative Support Specialist
2 weeks ago
Baltimore, Maryland, United States Cornerstone Transportation Consulting Full timeJob SummaryWe are seeking an experienced Administrative Support Staff to join our team at Cornerstone Transportation Consulting. The successful candidate will possess excellent administrative skills, including proficiency in MS Office Suite and basic familiarity with MS SharePoint, MS Teams, and MS OneDrive.Key ResponsibilitiesProvide administrative support...
-
Administrative Support Specialist
4 weeks ago
Baltimore, Maryland, United States Baltimore City Public School System Full timeJob SummaryWe are seeking a highly skilled and experienced Administrative Assistant II to provide confidential administrative support to the Board Executive Officer and manage the clerical and administrative support activities for this senior executive's office.Key ResponsibilitiesDirect and coordinate the administrative activities for the assigned office,...
-
Administrative Support Specialist
1 day ago
Baltimore, Maryland, United States Randstad Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Randstad. As an Administrative Assistant, you will provide administrative support to our Engineering Services Department, ensuring the smooth operation of our purchasing function.Key Responsibilities:Review and process...
-
Administrative Support Specialist
2 weeks ago
Baltimore, Maryland, United States Ampcus Full timeJob Title: Administrative ServicesAmpcus Inc. is a leading provider of technology and business consulting services. We are seeking a highly motivated and detail-oriented individual to join our team as an Administrative Services professional.Job Summary:The successful candidate will be responsible for performing a variety of clerical duties, including data...
-
Administrative Support Specialist
2 hours ago
Baltimore, Maryland, United States Randstad Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will provide administrative support to the Engineering Services Department, including reviewing and processing purchase orders, communicating with internal customers and vendors, and maintaining accurate records.The ideal...
-
Administrative Support Specialist
2 weeks ago
Baltimore, Maryland, United States Randstad Full timeJob SummaryWe are seeking an experienced Administrative Assistant to provide comprehensive support to our Senior Project Manager. The ideal candidate will have a strong background in administration, excellent organizational skills, and the ability to work in a fast-paced environment.Key Responsibilities:Provide administrative support to the Senior Project...
-
Administrative Support Specialist
2 days ago
Baltimore, Maryland, United States Pyramid Consulting Full timeAdministrative Assistant III OpportunityWe are seeking a highly skilled and experienced Administrative Assistant III to join our team at Pyramid Consulting, Inc. in Baltimore, MD.Key Responsibilities:Provide administrative support to senior executives and teamsManage calendars, schedules, and appointmentsCoordinate travel arrangements and expense...
