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Human Resources and Talent Acquisition Specialist

2 months ago

Chicago, Illinois, United States American Lung Association Full time
Job Overview

The American Lung Association presents a remarkable opportunity for a Human Resources and Talent Acquisition Specialist. As a vital member of the Human Resources team, you will collaborate with a dedicated group of professionals committed to our mission: enhancing lung health and preventing lung diseases through research, education, and advocacy.

This position plays a crucial role in talent acquisition, development, onboarding, and offboarding processes. The Specialist will support the organization’s talent needs by facilitating recruitment processes and ensuring a smooth and welcoming onboarding experience for new employees. Additionally, this role will engage in talent development initiatives and assist with the offboarding of employees.

Location: This position operates in a hybrid model, combining both in-person and remote work.

Key Responsibilities:

Talent Acquisition

  • Advertise open positions and internship opportunities on external job platforms. Manage and file invoices to ensure timely payments.
  • Collaborate with managers to facilitate intern recruitment.
  • Oversee the HR Inbox, addressing inquiries or directing them to the appropriate personnel.
  • Administer background checks through the designated systems.
  • Act as a brand ambassador for the American Lung Association to potential candidates and external stakeholders.
  • Identify areas for improvement in recruitment strategies, propose solutions, and assist in implementing new methods.

Onboarding & Offboarding

  • Serve as a resource for new hires and their managers to guarantee a positive onboarding experience.
  • Communicate onboarding details to new employees prior to their start date.
  • Coordinate with managers, various departments, and the HR team to facilitate efficient onboarding.
  • Collaborate with IT and supervisors to ensure all necessary equipment and access are ready for new employees on their first day.
  • Maintain the electronic filing system to ensure compliance with relevant laws.
  • Handle employment verifications and work with hiring managers for timely processing.
  • Manage staff resignation acknowledgments and coordinate account closures.
  • Keep new hire files organized and ensure timely completion of required documentation.
  • Support the offboarding process for departing employees, including conducting exit interviews.

Talent Development

  • Act as a data manager to gather and organize information from various sources for recruitment, training, onboarding, and employee engagement purposes.
  • Oversee annual training compliance procedures.

Qualifications:

  • Bachelor's degree in Human Resources Management, Business Administration, or a related field, or equivalent experience.
  • A minimum of three years of experience in Human Resources.
  • Exceptional customer service, verbal, and written communication skills are essential.
  • Ability to interpret and effectively convey policies and procedures.
  • Demonstrated ability to exercise independent judgment and initiative while managing deadlines and shifting priorities.
  • Proficiency in HRIS systems and reporting; experience with specific systems is preferred.
  • Capability to collect and organize data from diverse sources to support decision-making. Understanding of HR principles and legal requirements related to employment.
  • Proficient in MS Word, Excel, and PowerPoint; familiarity with Microsoft Teams is advantageous.
  • In alignment with its mission, the American Lung Association maintains a smoke-free workplace; all employees are required to refrain from tobacco use in any form.

Compensation: The compensation may vary based on skills, experience, and location. The target hiring range for this position is between $50,000 and $56,000 annually.

Benefits: The American Lung Association offers a comprehensive benefits package, including:

  • Paid Leave - 10 vacation days in the first year (15 days thereafter), 2 personal days, and 15 sick days annually, along with 12 company-paid holidays. Paid Parental Leave is also available for eligible employees.
  • Insurance - Employees and their eligible dependents can enroll in medical, dental, and vision plans, as well as voluntary plans for critical illness, accident, hospital indemnity, short-term disability, and supplemental life/AD&D insurance. Company-paid life/AD&D and long-term disability insurance coverage is also provided.
  • Retirement Plan - Eligible employees can participate in a 401(k) Defined Contribution Retirement Plan, which includes matching employer contributions (up to 4%) and year-end discretionary non-elective contributions.

Equal Employment Opportunity: The American Lung Association is committed to employing the most suitable candidates for approved positions while adhering to all applicable employment laws. We are an equal opportunity employer, encouraging women, minorities, veterans, and individuals with disabilities to apply.

Policy Statement: The American Lung Association prohibits discrimination and harassment of any kind and provides equal employment opportunities to all employees and applicants, regardless of race, color, sex, sexual orientation, age, marital status, religion, national origin, alienage or citizenship status, genetic predisposition or carrier status, or physical and/or mental disabilities, veteran status, or any other status protected by law. The organization will take affirmative action to employ, advance in employment, and treat all individuals in the aforementioned categories without discrimination in all employment practices.