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Administrative Support Coordinator II

2 months ago

San Diego, California, United States InsideHigherEd Full time
Job Title: Administrative Support Coordinator II

We are seeking a highly motivated and organized Administrative Support Coordinator II to join our team at InsideHigherEd. This is a full-time, non-exempt position that will provide comprehensive administrative, event, and student support across our organization.

Responsibilities:
  • Provide administrative and accounting support to our team, including processing disbursement requests and travel claims, preparing budgets and purchase requisitions, and training and managing student personnel.
  • Coordinate internships, scholarships, and events, interface with students and provide career development resources, and maintain a database of recent graduates.
  • Arrange and attend board and committee meetings, create and distribute meeting minutes, and respond to board member inquiries.
  • Provide content for and manage our website, organize marketing collateral, newsletters, and promotional materials, and support social media and marketing efforts.
  • Organize events by managing logistics, budgeting, venue coordination, and catering, oversee event setup, cleanup, and follow-up, and manage event invitations, sponsorships, event budgets, and speaker coordination.
Qualifications:
  • High school diploma or equivalent.
  • 6 years of progressively responsible experience in an office or administrative environment.
  • Strong proficiency with Microsoft Office (Excel, Word, PowerPoint) and Google Workspace.
  • Fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation.
  • Ability to understand standard office procedures, operate standard office equipment, learn office technology systems, perform basic arithmetic calculations, and typing and keyboard skills.
  • Ability to interact effectively with co-workers, clients, and study participants.
  • Ability to understand and follow posted work rules and procedures.
  • Ability to relate well to others within the project environment.
  • Ability to display motivation and strong interpersonal skills.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to display organization, meet deadlines, display detail orientation, possess good judgment and common sense.
  • Ability to demonstrate a high level of cross-cultural sensitivity.
  • Highly motivated self-starter, with a high energy level and strong interpersonal skills.
  • Ability to report to work on time.
  • Ability to follow directions from a supervisor.
  • Ability to instruct, train, and manage student assistants.
  • Ability to maintain a positive work atmosphere by acting and communicating in a manner so that you get along with customers, clients, co-workers, and management.
  • Ability to conduct him/herself professionally and appropriately at all times.

Please visit our website to apply for this position.