Office Operations Coordinator
2 days ago
Gresham Smith is seeking an Administrative Assistant to support our Nashville office. As a key member of our team, you will provide administrative support to our office staff, department managers, and business development leaders.
Estimated Salary: $42,000 - $57,000 per year.
Key Responsibilities:
• Provide primary support for office staff, department managers, and business development leaders as needed with project-specific and general duties.
• Answer phones, route calls, take messages, answer inquiries, and greet incoming clients/guests.
• Maintain project tracking information such as insurance certificates, contracts, and other miscellaneous project data.
• Organize and maintain a clean office environment, including common areas. Order supplies and service work. Arrange office equipment and facilities maintenance. Process incoming/outgoing faxes.
• Coordinate appointments, calls, travel, training classes, and site visits including ordering food, set up, and clean up as required. May support events of various sizes and occasionally require after-hours support.
• Support project specifications preparation, as needed.
Requirements:
• A high school diploma (or GED) is required.
• Self-motivated and able to work independently.
• Strong Microsoft Office Suite skills including Outlook, Word, Excel, PowerPoint, and Teams.
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