Executive Office Coordinator

1 week ago

Nashville, Tennessee, United States Ryman Hospitality Properties Full time

**About the Role**

We are seeking an experienced Executive Office Coordinator to support the day-to-day administrative functions for the office of the Chief Financial Officer (CFO) at Ryman Hospitality Properties.

This is a critical role that requires exceptional organizational skills, attention to detail, and excellent communication skills. The successful candidate will serve as the first point of contact for multiple internal and external parties, handling a wide variety of situations involving clerical functions of the office.

**Key Responsibilities**

  • Schedule appointments, meetings, and travel arrangements for the CFO, anticipating and preparing materials needed for appointments, meetings, conferences, etc.
  • Ensure coordination of logistics for related events involving senior leaders, including CEO, CFO, Treasurer, and VP Investor Relations (IR), collaborating closely with internal and external parties.
  • Prepare expense reports and check requests to pay invoices for senior leaders of accounting, tax, finance, and investor relations.
  • Monitor incoming calls from banking relationship partners, direct as appropriate, and ensure timely follow-up. Support the CEO's Executive Assistant/Project Manager in executing logistics for banking partner events.
  • Monitor incoming calls, emails, and other inquiries from external research analysts and investors to support the IR team. Direct as appropriate and ensure timely follow-up, which may require support after office hours. Schedule analyst and investor meetings.
  • Execute logistics for IR events in close collaboration with VP IR. Events include investor days, analyst presentations, video webcasts, conference calls, roadshows, conferences, and other industry events.
  • Coordinate with General Counsel and Controller to distribute materials for selected Board of Director Committee meetings.
  • Coordinate distribution of quarterly earnings release materials and ad hoc investor presentations as directed by the CFO and VP IR.
  • Assist in maintaining and updating the company's IR website, including accurate and timely posting of earnings release transcripts, webcast links, and other schedules.
  • Create, prepare, assemble, and distribute information as requested by the CFO. Coordinate collection and preparation of reports.
  • Handle various situations involving the office's clerical and administrative functions.
  • Handle office duties when the executive is out of the office and ensure requests for action or information are relayed to the appropriate staff member.
  • Assist with special events and activities as necessary.
  • Perform other duties as assigned.

**Requirements**

  • 5+ years of administrative experience, preferably at the executive level
  • Project coordination experience

**Desired Skills and Qualifications**

  • Excellent interpersonal, written, and verbal communication skills
  • Good organizational skills and meticulous attention to detail
  • Ability to meet designated deadlines
  • Required to handle highly sensitive and confidential situations
  • Proficient with Microsoft Suite, including Word, Excel, and PowerPoint

**Compensation and Benefits**

The estimated annual salary for this role is $65,000-$85,000 depending on location and experience.

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