Operations Support Specialist

1 week ago

Pflugerville, Texas, United States CEVA Logistics Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at CEVA Logistics. As an Administrative Assistant, you will play a critical role in supporting our station operations by executing essential administrative duties related to compliance issues.

Key Responsibilities
  • Perform station audits and internal audits, and prepare and submit Compliance Audit Reports (CARs).
  • Function as station timekeeper for reporting, tracking, and processing payroll.
  • Coordinate and maintain training records, ensuring compliance with regulatory requirements.
  • Process collections-related functions, including investigating and resolving billing and customer invoicing discrepancies.
  • Print statements and invoices, run reports, research rate disputes, process invoice reprints, and audit House Air Waybills and Bills Of Lading.
  • Investigate and resolve past due accounts payable and receivable bills, and track and follow up to ensure timely processing.
  • Enter accounts payable entries into our system, ensuring accuracy and compliance.
  • Set up and process new vendors, maintaining accurate records.
Requirements

To be successful in this role, you will need:

  • High School Diploma or GED; Associate's Degree or equivalent combination of work experience and education, preferred.
  • Minimum one to two years related experience.
  • Minimum one year industry experience.
Preferred Skills
  • Intermediate proficiency in Microsoft Office, internet, web-based, and job-specific software applications.
  • Accurate typing skills and/or data entry skills.
  • Ability to add, subtract, multiply, and divide using units of U.S. currency, weight, volume, and distance measurements.
About CEVA Logistics

At CEVA Logistics, we value our employees' growth and development. We offer a comprehensive benefits package, including competitive Paid Time Off, 401(k), health insurance, and an employee benefits platform that offers discounts on gym memberships and a diverse range of retail, travel, car, and hospitality brands, including important offerings like pet insurance.

We are committed to providing a supportive and inclusive work environment, where our employees can thrive and reach their full potential. If you are a motivated and detail-oriented individual who is passionate about providing excellent support, we encourage you to apply for this exciting opportunity.

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