Event Planning and Coordination Specialist
2 weeks ago
Location: Remote
Employment Type: Full Time
Compensation: Not Disclosed
About the Role
Strategix Management LLC is in search of skilled professionals to join our team as an Event Planning and Coordination Specialist. This role is essential in providing comprehensive support for various meetings on behalf of a Federal client.
Key Responsibilities
- Oversee the planning and execution of up to 15-20 meetings annually.
- Assist in the management of meeting registration platforms and websites.
- Collaborate with a team of planners to ensure seamless event coordination.
- Conduct research to compile relevant information for meeting websites.
- Partner with IT to develop and maintain event websites and reporting tools.
- Participate in virtual planning sessions to strategize meeting logistics.
- Monitor and manage online registration processes, generating necessary reports.
- Ensure all meeting materials are consistent and aligned with branding guidelines.
- Provide on-site assistance for both local and remote meetings.
- Facilitate virtual meetings primarily utilizing Zoom and MS Teams.
- Communicate effectively with supervisors regarding timelines and any potential challenges.
- Prepare essential materials such as registration lists, name badges, and signage.
- Respond to inquiries from participants regarding meeting details.
- Manage the inventory of supplies required for meetings and events.
- Coordinate logistics for transporting materials to and from event venues.
- Utilize Microsoft Office Suite and Adobe Acrobat for creating and managing meeting documents.
- Employ SurveyMonkey for feedback collection as necessary.
Qualifications
- 3-5 years of relevant experience in event and meeting coordination.
- Experience with Federal agency event planning is advantageous.
- Bachelor's degree or equivalent combination of education and experience.
- Certification such as CMP or CGMP is preferred.
Join us at Strategix Management LLC and contribute to our mission of delivering exceptional meeting experiences.
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