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Administrative Assistant

2 months ago

Roanoke, Virginia, United States Manufacturing Business Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Administrator to join our team. As a key member of our operations team, you will be responsible for managing daily office activities, maintaining accurate financial records, and providing exceptional customer service.

Key Responsibilities
  • Manage and coordinate daily office operations, ensuring a smooth and efficient workflow.
  • Process customer orders and arrange shipments for incoming and outgoing orders.
  • Onboard new employees and maintain personnel records, ensuring compliance with company policies and procedures.
  • Prepare and maintain accurate financial records, including accounts payable and receivable, and ensure timely receipt of all monies due.
  • Prepare weekly and monthly financial reports, providing insights and recommendations for business growth.
  • Communicate effectively with senior accounting staff at the Corporate Office, ensuring seamless collaboration and information sharing.
  • Ensure compliance with all financial regulations and obligations, maintaining a high level of accuracy and attention to detail.
  • Support the sales and production team as required, providing administrative assistance and ensuring seamless workflow.
Requirements
  • Minimum 2 years' experience in accounting software and bookkeeping duties, with a proven understanding of accounting principles.
  • Proficiency in MS Office (Word, Excel, Outlook) and QuickBooks Online, with experience using ERP systems.
  • Strong organizational and multitasking abilities, with excellent written and verbal communication skills.
  • Ability to handle sensitive and confidential information with discretion, and work well within a team environment.
  • Proven experience as an office administrator, bookkeeper, or in a similar role, with a strong understanding of bookkeeping and accounting principles.
Education and Experience

Minimum GED Diploma, with a diploma or degree in accounting or business-related studies being an asset.

What We Offer
  • A fast-paced and energetic work environment where every team member can see their contribution towards our collective success.
  • A competitive salary and bonus plan, based on ability and experience.
  • Health insurance to our full-time teammates, subject to 6 months successful service.
  • Paid vacation time, increasing to 2 weeks after 2 years' service.